HDT Global

Administrative Assistant

• Provide proactive administrative support to the CCPO, including calendar management, travel coordination, and meeting prioritization
• Act as a liaison between executives and internal/external stakeholders
• Serve as the gatekeeper for the CCPO, prioritizing requests and ensuring timely follow-up
• Assist in the new hire onboarding process including creating employee files, triggering background screenings, and checking new hire paperwork
• Support contractor process, working closely with Finance, Legal, and hiring managers on process and administration of purchase orders/SOWs
• Support onsite interview process including scheduling and day-of coordination
• Oversee termination process including termination paperwork, exit surveys, and tracking effective dates
• Prepare and circulate weekly notifications for new hires and terminations
• Maintain electronic employee files, ensuring quality, completeness, and integrity of information
• Assist with employee benefits, including reconciling and processing benefits bills as needed
• Assist with planning and execution of culture and corporate-building activities such as employee events and celebrations
• Be an engaged member of the admin team, providing backup coverage as needed
• Manage sensitive and confidential employee information and Board of Directors materials with discretion

Administrative Assistant to the Chief Communications and People Officer