Administrative Assistant – Learning Operations Group
HCVT
full-time
Posted on:
Location Type: Hybrid
Location: Long Beach • California • 🇺🇸 United States
Visit company websiteSalary
💰 $50,000 - $55,000 per year
Job Level
Junior
About the role
- Support a fast-paced training department in the full cycle training process.
- Type drafts/letters/documents as instructed.
- Take minutes in weekly team and other meetings and summarize the key points and action items.
- Schedule training events and other team meetings as requested.
- Assist with firmwide administrative tasks, meetings and projects.
- Work on ad-hoc projects as needed
- Assist with the registration of individuals for external trainings.
- Coordinate logistics for internal trainings, including room setup, clean up and catering.
- Book travel arrangements (hotel, airfare, etc.) for participants.
- Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
- Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.
- Maintain the kitchen and ensure it is well-stocked with necessary supplies.
- Perform monthly AMEX and LYFT account reconciliation.
- Ensure invoices are prepped for approval and processing.
- Work on ad-hoc projects as needed
Requirements
- Minimum one year of relevant work experience
- Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus
- Professional demeanor and ability to interface with staff, management, and the wider firm
- A high level of personal integrity and professional ethics
- Strong interpersonal skills; a team player
- Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
- Forward-thinking with the ability to take initiative and to stay a step ahead
- Ability to travel to other HCVT offices and work on-site as needed
- Available to work overtime as needed and to attend occasional evening events
Benefits
- Visit the Benefits section to learn more
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
WordExcelOutlookPowerPointlearning and development softwareaccount reconciliationinvoice processingdata analysisevent coordinationlogistics management
Soft skills
professional demeanorinterpersonal skillsteam playerdetail orientedhigh productivityinitiativeability to meet deadlinesforward-thinkingpersonal integrityprofessional ethics