Hazen and Sawyer

Administration

• Executive Support
• Support Regional Management Team
• Coordinate schedules to set meetings with others
• Assist with expense reports
• Coordinate with vendors, schedules, purchasing, budget, office layout/colors
• Operations Support
• Assist with scheduling candidate interviews
• Assist HR with onboarding
• Prepare for new hires with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates
• Plan, coordinate, and/or support all office activities and seasonal events
• Coordinate venues, vendors, budget, invite list, research activities
• Arrange catering for meetings and events
• Support client contact list maintenance
• Coordinate travel arrangements for local staff or staff visiting local offices
• Responsible for general office upkeep, cleaning, organization, mail, etc.
• Responsible for equipment and supplies inventory, organization, and management
• Primary contact for building management, maintenance, safety, and security
• Coordinate posts for Hazen’s internal media site (the Hub) including marriages, newborns, professional accomplishments, office/regional activities, etc.
• Document Control
• Contract management (File and maintain project contracts)
• Document formatting
• Quality Assurance/Quality Control (QA/QC) technical editing of documents
• Assist in printing and binding documents
• Reporting / Invoicing
• Coordinate San Francisco, Concord, and Sacramento office projections with regional tracking (workload, staffing, revenue, marketing, etc.)
• Coordinate with Operations Manager and Project Managers to get invoices and progress reports approved and submitted to accounting
• Directed administrative support to the Project Managers and the Project Directors
• Business Development Support
• Marketing and Business Planning
• Perform general market research, coordinate business development meetings, perform opportunity tracking, and support other business development efforts
• Assist with proposal development including scheduling, editing, and interview preparation

Administrator

Project Manager

• Project engineering and management of a wide range of projects to include planning, design, permitting, and construction of structures in water and wastewater (i.e. drinking water, wastewater, water resources, conveyance)
• Supervising junior staff
• Lead business development activities including preparation of proposals and presentations
• High level of client development and management
• Preparation of assessment and design reports
• Performing design calculations
• Equipment sizing/selection
• Preparation of construction documents, and support needs for construction management/commissioning
• Fieldwork and site visits from planning through construction may be required with occasional travel

Senior Water/Wastewater Project Manager

Engineer

• Support the development of technical treatment strategies, selection of treatment processes, developing process design criteria, and delivering projects
• Support coordination and collaboration with clients
• Coordination with internal technical specialists in all practice areas and discipline design professionals for project delivery
• Support planning, design, permitting, and construction of wastewater-related projects
• Experience working with interdisciplinary teams to effectively meet the client’s needs
• Candidate shall also be able to support preparation of proposals and presentations
• Fieldwork and site visits from planning through construction may be required with occasional travel

Administrator

Senior Water/Wastewater Project Manager

Water/Wastewater Project Engineer, Mid-Level