Executive Assistant
Hazen and Sawyer
full-time
Posted on:
Location Type: Office
Location: Atlanta • 🇺🇸 United States
Visit company websiteJob Level
SeniorLead
About the role
- Provide high-level administrative support and assistance to the office leadership and other staff.
- Coordinate office projections and schedules to set up meetings.
- Write, edit, format, and review correspondence, reports, and other written materials.
- Attend meetings, take notes, and provide meeting summaries.
- Prepare and submit expense reports for office leadership.
- Manage the Atlanta office’s Administrative Assistant and serve as a back-up to this role on occasion.
- Plan, coordinate, and/or support on- and off-site events, manage logistics, and assist with onboarding new colleagues.
- Support marketing efforts, including coordinating meetings, performing research, and developing marketing materials.
- Assist with proposal development and coordination, including maintaining project descriptions and staff resumes.
Requirements
- A minimum of 10 years of experience working in an office environment performing administrative duties and providing support to managers and/or company leadership.
- Professional degree or equivalent work experience.
- Excellent written and verbal communication skills, with the ability to interact with a variety of staff, clients, and vendors.
- Strong multi-tasking skills: ability to organize and coordinate multiple concurrent tasks to completion.
- A strong work ethic, efficient work methods, and excellent attention to detail.
- Ability to take direction and complete tasks with minimal supervision.
- Maintain professionalism with all staff, clients, vendors, and industry stakeholders.
- Maintain confidentiality and handle sensitive information related to the company and its employees with discretion.
- Proficient with Microsoft Office software and an aptitude for learning new software and systems.
- Ability to lift and carry up to 50 pounds on a regular basis.
- A valid Georgia driver’s license with ability to utilize a personal vehicle to travel locally.
Benefits
- Comprehensive health benefits (medical, dental, vision, and prescription plans)
- Pre-tax flexible spending plans for medical, dependent care, and transportation
- Short and long-term disability, and employer paid life insurance
- Paid holidays, floating holidays, and paid time off (PTO)
- Employer-contributed 401(k) plan and additional financial planning support
- Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportexpense report preparationproposal developmentlogistics managementevent coordinationwritten communicationverbal communicationmulti-taskingattention to detailconfidentiality
Soft skills
organizational skillswork ethicprofessionalismdiscretionability to take directionindependenceinterpersonal skillsclient interactionvendor interactionteam support
Certifications
professional degreeGeorgia driver’s license