Legal Administrative Assistant – Transactional

Haynes Boone London

Legal Administrative Assistant performing full legal administrative duties for attorneys at Haynes and Boone in Houston. Requires strong familiarity with legal terminology and advanced computer skills.

Posted 6/27/2026full-timeHouston • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Perform legal administrative functions associated with firm tasks, including processing new client/matter requests, client bills, time reports and expense reports.
Perform word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed.
Proofread and redline work for accuracy, copy, format, etc.
Copy, distribute, send (electronically and/or via mail, courier or express service), file and otherwise handle completed work.
Maintain physical and electronic files, and contacts.
Coordinate meetings and appointments, and properly receive clients/guests, as requested.
Maintain appointment calendar for attorneys.
Transcribe and compose correspondence for client-related matters.
Prepare closing binders, as needed.
Handle incoming and outgoing mail.
Provide legal administrative assistance to summer associates, visiting attorneys and attorneys whose LAA is absent.

Requirements

What you’ll need

Must have three or more years of experience working in a mid- or large-sized law firm.
Strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
Working knowledge and experience with the Firm’s technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred).
Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms is strongly preferred.
Prior experience supporting more than one attorney is required.
Advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe.
Excellent written and verbal communication skills, including grammar, spelling and punctuation.
Strong phone etiquette, attention to detail and follow through skills is required.
Must be knowledgeable with legal filing and record-keeping practices.
Must be highly organized and able to successfully multi-task and meet set deadlines.
Strong customer service, ability to be flexible and work effectively as part of a team is required.

Benefits

Comp & perks

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Hard Skills & Tools

legal administrative functionsword processingproofreadingtranscriptionexpense report handlingclient billingrecord-keepingmulti-taskingattention to detailcustomer service

Soft Skills

written communicationverbal communicationphone etiquetteorganizational skillsflexibilityteamworkfollow throughtime managementaccuracyclient interaction