Legal Assistant
HASI
full-time
Posted on:
Location Type: Hybrid
Location: Annapolis • United States
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Salary
💰 $110,000 - $130,000 per year
About the role
- Provide day-to-day transactional and administrative support to attorneys and legal operations leadership
- Maintain organized electronic and physical legal files in document management systems (e.g., iManage or similar)
- Track key dates, deadlines, and deliverables across legal matters and transactions
- Assist with preparation, formatting, proofreading, and distribution of legal documents, closing binders, and correspondence
- Coordinate execution of agreements, signature packets, and notary requirements
- Maintain transaction checklists and monitor the status of closing deliverables
- Support post-closing processes, including data room organization and archival
- Assist with transaction workflows from diligence through closing and post-closing, ensuring accuracy, timeliness, and compliance with internal requirements
- Prepare, file, and maintain UCC financing statements, amendments, assignments, and terminations, ensuring accurate tracking and recordkeeping within the organization’s UCC management system
- Prepare and file entity formation, foreign qualification, and corporate governance documents across multiple jurisdictions
- Serve as a liaison between Legal and internal departments such as Finance, Operations, and Compliance to support business objectives
- Facilitate information gathering for due diligence, audits, regulatory reporting, and internal reviews
- Proactively identify issues, manage competing priorities, and exercise judgment to resolve matters efficiently or escalate when appropriate
- Support AI implementation and knowledge management initiatives, template governance, and continuous process improvement led by Legal Operations
- Assist with compliance tracking, reporting support, and coordination of required legal or regulatory training activities
- Other duties as may be assigned in furtherance of the support of the legal team
Requirements
- 5+ years of transactional administrative or legal assistant experience in a law firm or in-house
- Experience supporting corporate, finance, real estate, or transactional legal teams
- Experience with UCC filings, closing processes, and post-closing management
- Strong organizational, decision-making, and problem-solving skills
- High level of attention to detail and accountability
- Proficiency in Microsoft Office (Word, Excel, Outlook), Salesforce, and Adobe
Benefits
- Annual bonus program
- 401(k) with company match
- Equity incentive program
- Comprehensive medical, dental and vision benefits
- Paid time off for vacation, holidays, and sick days
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
transactional administrative supportUCC filingsdocument management systemslegal document preparationclosing processescompliance trackingdata room organizationcorporate governance documentsdue diligenceregulatory reporting
Soft Skills
organizational skillsdecision-makingproblem-solvingattention to detailaccountabilityjudgmentprioritizationcommunicationcollaborationproactive issue identification