Senior Equity Administrator

Harvey

. Own end-to-end equity administration, including grants, exercises, transfers, cancellations, and terminations .

Posted 4/30/2026full-timeDallas • Texas • 🇺🇸 United StatesSenior💰 $104,000 - $156,000 per yearWebsite

About the role

Key responsibilities & impact

Own end-to-end equity administration, including grants, exercises, transfers, cancellations, and terminations
Maintain and manage the cap table and equity system (e.g., Carta), ensuring data integrity and accuracy, including reconciling monthly, quarterly and yearly activity
Administer employee equity programs (ISOs, NSOs, RSUs as applicable)
Partner with Payroll and Finance to ensure accurate equity-related reporting, tax withholding, and payroll integration
Support 409A valuations, audits, and financial reporting requirements (ASC 718 stock-based compensation)
Prepare and review equity reports for internal stakeholders, including financial statements, leadership reporting and board materials
Ensure compliance with company equity plans, grant agreements, and applicable regulations
Manage relationships with external vendors (e.g., transfer agents, valuation firms, equity platform providers)
Build and document scalable processes, SOPs, and internal controls
Support employee education and respond to equity-related questions

Requirements

What you’ll need

5+ years of experience in equity/stock administration, preferably in a high-growth private company
Strong working knowledge of equity plans, cap tables, and stock-based compensation
Experience with equity management platforms (e.g., Carta, Shareworks, Fidelity, Schwab)
Familiarity with ASC 718 accounting and 409A valuations
Understanding of tax implications related to equity (U.S. and ideally some international exposure)
High attention to detail with strong organizational and analytical skills
Ability to operate independently and manage competing priorities
Strong cross-functional communication skills
Care about building infrastructure that supports a rapidly growing organization
Have strong analytical and problem-solving skills
Are proficient in Microsoft Excel and Google Sheets
CEP (Certified Equity Professional) certification or progress toward it

Benefits

Comp & perks

Comprehensive health, dental and vision coverage
Retirement benefits (401k match up to 4%)
Flexible PTO

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

equity administrationcap table managementstock-based compensation409A valuationsASC 718tax implications related to equityanalytical skillsMicrosoft ExcelGoogle Sheets

Soft Skills

attention to detailorganizational skillsindependent operationcross-functional communicationproblem-solving skills

Certifications

Certified Equity Professional