Special Events Manager

Harvest Hosts

Special Events Manager coordinating large events like Escapade for Harvest Hosts, leading logistics and community engagement. Managing budgets, site selection, and vendor relationships.

Posted 5/22/2026full-timeRemote • Alaska, California, Hawaii • 🇺🇸 United StatesJunior💰 $50,000 - $55,000 per yearWebsite

About the role

Key responsibilities & impact

Lead the planning, coordination, and execution of all Escapade activities before, during, and after each event.
Develop and maintain detailed timelines, operational plans, and event processes to ensure smooth execution.
Oversee day-to-day activities of Escapade functional staff, volunteers, and supporting teams.
Review and approve Escapade programming, schedules, and materials with strong attention to detail and attendee experience.
Research, evaluate, and recommend future Escapade locations for approval by leadership.
Negotiate contracts, event dates, and venue agreements in partnership with leadership.
Build and maintain relationships with venues, vendors, sponsors, exhibitors, and outside partners.
Develop and manage Escapade budgets and expense tracking.
Ensure all event-related financial records are accurate, organized, and submitted appropriately to the bookkeeping department.
Work closely with marketing and advertising teams to secure sponsorships, door prize donations, and exhibitor participation.
Evaluate each Escapade event and identify opportunities to improve attendee experience, operational efficiency, and overall event success.

Requirements

What you’ll need

Event & Operational Experience: You have experience coordinating events, managing logistics, creating schedules, and balancing priorities in fast-paced environments.
Budgeting and vendor coordination experience are strongly preferred.
Organized & Detail-Oriented: You are highly organized and capable of managing multiple moving pieces simultaneously. You pay close attention to details and take pride in delivering polished, high-quality work.
Strong Communicator: You enjoy working with people and communicate effectively across a variety of channels and audiences, including staff, volunteers, members, vendors, sponsors, and leadership.
Collaborative & Self-Motivated: You work well independently while also thriving in a collaborative, team-oriented environment. You proactively solve problems, adapt quickly, and maintain a positive attitude under pressure.
Technologically Comfortable: You are comfortable using common office software and digital tools, including spreadsheets, word processing software, email systems, presentation tools, AI, and project management platforms.

Benefits

Comp & perks

Competitive salary – base compensation up to market rates plus bonus or variable compensation, based on position
Deferred Compensation for eligible positions
Remote Work – work anywhere within the United States
Health Benefits: Medical, Dental and Vision Insurance; Gynecology, Fertility and Family-building Care; Online Mental Health Therapy; Virtual healthcare
Employee Assistance Program with 24/7 access to support mental health and a balanced lifestyle
HSA/FSA
Life and AD&D Insurance
Voluntary Short and Long Term Disability
PTO – At least 3 weeks per year!
401(K) – With Company Match on up to 5% of your contribution
Parental Leave – Up to 6 weeks of parental leave
Equipment – Get a work laptop + additional equipment as needed
Rallies – In-person rallies including all-hands and department specific
Discounts – Receive a free Harvest Hosts annual membership including access to member discounts
Tour de Hosts Stipend - We want all team members to experience what it’s like to be a Member and learn more about our Hosts.
Employee Recognition and Rewards Program - peer-to-peer recognition and rewards program to show gratitude and recognize everything from small wins to major accomplishments.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationlogistics managementbudgetingschedulingcontract negotiationvendor coordinationoperational planningexpense trackingevent evaluationattendee experience improvement

Soft Skills

organizeddetail-orientedstrong communicatorcollaborativeself-motivatedproblem-solvingadaptabilitypositive attitude under pressure