Executive Administrative Assistant
Hart, Inc.
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Manage and optimize the Leadership Team’s calendar, including scheduling, prioritizing meetings, and ensuring adequate preparation time and materials.
- Coordinate domestic and occasional international travel for the Leadership Team and other executives as needed.
- Prepare, edit, and manage correspondence, presentations, and reports with professionalism and accuracy.
- Plan and execute logistics for board meetings, leadership offsites, strategic partners (MSU) and internal company events.
- Support project coordination, tracking deliverables and timelines across departments as assigned.
- Handle confidential information with the utmost integrity and discretion.
- Serve as a liaison between the Leadership Team and internal/external stakeholders to ensure timely follow-up and communication.
- Continuously improve administrative processes, implementing structure and systems that enhance efficiency as the company scales.
- Support Financial activities including invoicing, bill pay and cash flow management.
Requirements
- 5+ years of experience supporting C-level executives in a dynamic environment.
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
- Strong written and verbal communication abilities.
- Demonstrated judgment, confidentiality, and professionalism.
- Proven ability to work independently, anticipate needs, and make decisions with minimal supervision.
- Proficiency in productivity and collaboration tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack, CRM platforms).
- Healthcare or technology industry experience preferred but not required.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
organizational skillstime-management skillswritten communicationverbal communicationjudgmentconfidentialityprofessionalismindependenceanticipation of needsdecision-making