Executive Operations Associate

HarmonyCares

Executive Operations Associate supporting the CEO's office at HarmonyCares. Handling executive support, office operations, and leveraging technology for efficiency.

Posted 7/29/2026full-timeBrentwood • Tennessee • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong executive support capabilities, including managing competing priorities, coordinating meetings, and preparing executive communications. Proficient in using technology and productivity tools to enhance office operations and improve processes.

Highest-signal resume keywords

Executive Support ExperienceOffice Operations ManagementStrong Written And Verbal CommunicationProactive Problem SolvingTechnology Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationAgenda PreparationDashboard DevelopmentReportingResearch And Analysis

Soft Skills

Highly OrganizedDetail-OrientedResourcefulFlexibleSound Judgement

Tools & Technologies

Productivity ToolsAIAutomation

Certifications & Qualifications

High School Diploma Or Equivalent

Industry Keywords

Executive LeadershipConfidential Information HandlingBusiness Operations

About the role

Key responsibilities & impact

The Executive Operations Associate supports the CEO's office
Provide hands-on executive support for the entire executive leadership team
Anticipate the CEO’s needs and manage competing priorities
Ensure the executive office runs efficiently and oversee daily office operations
Coordinate meetings, visitors, vendors and manage supplies needs
Prepare agendas, presentations, briefing materials, and executive communications
Research business topics and provide insights and recommendations
Develop dashboards, trackers, and reporting for key priorities
Identify better ways to support the CEO, improve processes, and increase effectiveness

Requirements

What you’ll need

High school diploma or equivalent
3+ years of experience in executive support, executive partnership, office operations or similar
Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
Curious, resourceful, and interested in understanding how the business operates
Comfortable working through ambiguity, changing priorities, and unexpected needs
Confident using technology, AI, automation, and new productivity tools to improve how work gets done
Strong written and verbal communication skills, with the ability to communicate clearly and professionally
Sound judgement, discretion, and the ability to handle confidential information
Strong accountability, follow through, and proactive approach to solving problems
Comfortable working with senior executives, board members, employees, and external partners
Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly

Benefits

Comp & perks

Health, Dental, Vision, Disability & Life Insurance, and much more
401K Retirement Plan (with company match)
Tuition, Professional License and Certification Reimbursement
Paid Time Off, Holidays and Volunteer Time
Paid Orientation and Training
Great Place to Work Certified