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Payroll Specialist – Contractor
Harbor CompliancePayroll Specialist managing end-to-end payroll operations for Harbor Compliance. Overseeing multi-state tax compliance and payroll runs for domestic employees and contractors.
About the role
Key responsibilities & impact- Execute all multi-cadence domestic payroll runs (salaried, hourly, contractors, commissions) and coordinate global contractor pay.
- Administer ad-hoc and off-cycle runs including bonuses, retroactive adjustments, and termination pay inline with state timelines.
- Own the setup, maintenance, and closure of state payroll tax accounts, directly interacting with state agencies to remediate issues.
- Serve as the hands-on administrator for Rippling payroll configurations, workflow automations, and credential hygiene (MFA/TPA access).
- Maintain 401(k) deferrals, benefits, and garnishments in the HRIS, ensuring zero-variance reconciliation against carrier invoices each cycle.
- Onboard acquisition payrolls within strict integration timelines, handling historical data imports and retroactive rectifications without disruption.
- Support the broader team with payroll reporting, people analytics, offer letter variable calculations, and compensation band refreshes.
- Build and maintain a current, comprehensive runbook for all pay-run types and state tax accounts to ensure seamless operational continuity.
Requirements
What you’ll need- 2–4 years of direct experience managing high-volume, multi-state payroll processing across various employment types.
- Proven track record handling state tax registrations, remittances, filing-frequency rules, and resolving state agency notices.
- Hands-on experience administering 401(k) match processing, complex garnishments, and benefits deduction reconciliations.
- Deep operational familiarity with modern HRIS platforms, specifically managing configurations and system limits.
- Demonstrable experience executing year-end processing, W-2 reconciliations, and avoiding amended filings.
- Proficient with intermediate Excel functions (VLOOKUPs, pivot tables) to audit large datasets and manage payroll reporting.
- Advanced, hands-on experience with Rippling payroll configuration and a strong understanding of its TPA and Contractor of Record (COR) models.
Benefits
Comp & perks- Accommodations available for individuals with disabilities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
payroll processingstate tax registrations401(k) match processinggarnishmentsbenefits deduction reconciliationsyear-end processingW-2 reconciliationsExcel functionsdata auditingpayroll reporting
Soft Skills
organizational skillsattention to detailproblem-solvingcommunication skillsteam collaboration