Executive Assistant

Hapag-Lloyd AG

Executive Assistant providing high-level support to executives at Hapag-Lloyd. Engaging in administrative activities including correspondence, travel planning, and conference coordination.

Posted 6/2/2026full-timeAtlanta • 🇺🇸 United StatesMid-LevelSeniorWebsite

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

administrative supportexpense report processingtravel planningevent coordinationrecord maintenancebudget managementitinerary creationlogistics managementschedulingoffice supply management

Soft Skills

organizational skillstime managementcommunication skillsinterpersonal skillsattention to detailconfidentialityflexibilityadaptabilityprioritizationprofessionalism

Tools & Technologies

Microsoft Office Suitecatering coordination softwarecalendar management toolsexpense tracking softwaretravel booking platformsevent management softwarecommunication toolslogistics softwareoffice management systemsscheduling applications

Certifications & Qualifications

Associate degree

Industry Keywords

C-SuiteSVPexecutive assistantadministrative rolecompliancelegal requirementsstakeholder interactionbusiness eventscompany policiessensitive information

About the role

Key responsibilities & impact

Provide high-level administrative support to Senior Executives, including managing correspondence, handling phone calls, and prioritizing meetings and tasks.
Coordinate and schedule meetings, appointments, and conferences, ensuring optimal use of executive time and resources.
Process and track expense reports for Senior Executives, ensuring accuracy, compliance with company policies, and timely reimbursement.
Organize and oversee office lunches, including coordinating catering orders, setting up dining areas, and managing budgets.
Handle all aspects of travel planning for executives, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
Assist in planning and coordinating conferences, seminars, and other business events, including registration, logistics, and material preparation.
Manage the coordination of car maintenance tasks for Senior Executives, including scheduling car washes, servicing, and repair visits.
Arrange transportation services for guests as needed, ensuring their comfort and convenience during their visit.
Monitor and replenish office supplies for the department, ensuring adequate stock levels and efficient use of resources.
Assist the HR department in planning and organizing holiday parties, picnics, and other company events, including venue selection, logistics, and coordination of activities.
Maintain records and documentation related to Power of Attorneys for relevant staff members, ensuring accuracy, completeness, and compliance with legal requirements.
Provide backup support for other executive assistants during their absence, ensuring continuity of administrative functions and seamless operation of the department.

Requirements

What you’ll need

Associate degree and 3 years’ experience as Executive Assistant working with C-Suite or SVP.
Proven experience as an executive assistant or in a similar administrative role supporting senior management.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
Proficiency in Microsoft Office Suite and other relevant software applications.
Attention to detail and a high level of accuracy in all work.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility and adaptability to work in a fast-paced environment and handle multiple tasks.

Benefits

Comp & perks

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.