Hanger, Inc.

Executive Administrative Assistant

Hanger, Inc.

full-time

Posted on:

Location Type: Office

Location: Austin • Texas • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Manage incoming calls and visitors for principal(s) to ensure high customer service and responsiveness.
  • Create and edit correspondence, presentations, and surveys.
  • Arrange and participate in meetings, conferences, and project team activities.
  • Manage, organize, and update relevant confidential data into documents, reports, presentations and email using computer applications.
  • Arrange and coordinate complex travel reservations and expense reimbursement.
  • Research and investigate information to enable strategic decision making by others.
  • Assist in on-boarding new employees.
  • Organize special projects.
  • Maintain organized electronic filing system.
  • Order and maintain relevant office supplies for effectiveness of personal duties.
  • Build effective working relationships with senior Hanger executives, their teams and other executive assistants to ensure optimal service and office/phone back up plans.
  • Adhere to stated policies and procedures relating to health and safety, and quality management.
  • Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Requirements

  • High School diploma, GED, or specialized training in related area OR an equivalent combination of education and experience required.
  • Associates Degree or higher college education preferred.
  • 5-7 years of work related experience supporting senior executives with all office administrative needs.
  • Requires excellent interpersonal and written communication skills.
  • Project coordination experience.
  • Ability to work well with all levels of internal management and staff, peers, as well as outside clients and vendors.
  • Strong computer and internet research skills including Windows Internet Explorer, Microsoft Outlook, Word, Excel and PowerPoint.
  • Payroll systems experience.
  • Visio and Sharepoint desired.
  • Experience supporting IT (Information Technology) function preferred.
  • Ability to trouble-shoot, assist, and/or determine when issues requiring the assistance or support of other company functions and services.
  • A sense of urgency and requisite skills to manage priorities in a dynamic multi-tasking work environment.
  • Ability to anticipate executive needs.
  • Experience with handling information and discussions of a confidential nature.
  • Ability to work independently in a fast-paced, multi-task environment.
  • Strong detail orientation, accuracy and ethical behavior.
  • High energy, flexibility and self-motivation.
Benefits
  • 8 Paid National Holidays & 4 additional Floating Holidays
  • PTO that includes Vacation and Sick time
  • Medical, Dental, and Vision Benefits
  • 401k Savings and Retirement Plan
  • Paid Parental Bonding Leave for New Parents
  • Flexible Work Schedules and Part-time Opportunities
  • Generous Employee Referral Bonus Program
  • Mentorship Programs- Mentor and Mentee
  • Student Loan Repayment Assistance by Location
  • Relocation Assistance
  • Regional & National traveling CPO/CO/CP opportunities
  • Volunteering for Local and National events such as Hanger’s BAKA Bootcamp and EmpowerFest

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project coordinationcomputer applicationsinternet researchpayroll systemsMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointVisioSharepoint
Soft skills
interpersonal skillswritten communication skillsability to manage prioritiesability to anticipate executive needsdetail orientationaccuracyethical behaviorflexibilityself-motivationability to work independently
Certifications
High School diplomaGEDAssociates Degree