Hamilton Company

Personal Assistant

Hamilton Company

full-time

Posted on:

Location Type: Hybrid

Location: London • United Kingdom

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About the role

  • Provide comprehensive diary management, travel arrangements, and expense processing for the Global Head of HR, Communications & Culture
  • Support the Head of Compliance with diary management, travel arrangements, and expense processing
  • Provide assistance to independent Non-Executive Directors including travel arrangements
  • Work closely with the HR team to support global recruitment processes, including interview scheduling and related logistics
  • Book meeting rooms and support meeting preparation including presentations and materials
  • Arrange travel, accommodation, and hospitality for internal and external events
  • Collaborate effectively with Personal Assistants in London and international offices
  • Ensure strict confidentiality is maintained at all times
  • Oversee room bookings and catering arrangements for all formal meetings, ensuring appropriate room setup and refreshments
  • Provide Reception cover on Mondays and on an ad‑hoc basis when required

Requirements

  • Proven experience as a Personal Assistant or in a similar administrative role
  • Experience within an HR department is beneficial, but not essential
  • Personable, with strong interpersonal skills and the ability to engage confidently with multiple stakeholders
  • Ability to work under pressure, manage competing priorities, and respond with urgency when required
  • Exceptional organisational skills with excellent attention to detail
  • High level of integrity and discretion when handling confidential information
  • Strong decision-making capability and the ability to set and manage priorities effectively
  • Excellent verbal and written communication skills
  • Advanced proficiency in Microsoft Office
  • A proactive team player with a positive, “can‑do” attitude
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
diary managementtravel arrangementsexpense processinginterview schedulingmeeting preparationroom bookingscatering arrangementsreception coverattention to detaildecision-making
Soft Skills
interpersonal skillsability to engage with stakeholdersability to work under pressuremanage competing prioritiesintegritydiscretionstrong communication skillsteam playerpositive attitudeorganisational skills