Sales Traffic Coordinator

HALO Branded Solutions

Sales Traffic Coordinator organizing and prioritizing incoming sales requests at HALO. Ensuring efficient operations and client satisfaction within a fast-paced promotional products environment.

Posted 5/19/2026full-timeRemote • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $55,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Sales Workflow Management: Intake, triage, and route all incoming sales requests, ensuring proper prioritization based on deadlines, revenue impact, and customer needs
Maintain the sales queue or project management board, ensuring complete and accurate information
Monitor progress on active jobs and proactively follow up with team members to prevent delays
Sales Team Support: Prepare and organize client brief information for Business Development Reps and Account Managers
Assist with quote creation by gathering product details, vendor pricing, and artwork requirements
Support sample requests, proof approvals, and follow-through on production timelines
Cross-Department Coordination: Serve as a communication bridge between sales, creative/art, production, and procurement teams
Ensure all departments have the information needed to meet client expectations
Consolidate updates from vendors and internal teams and communicate them back to sales
Client Service & Communication Support: Draft or send routine client communications (order status updates, proof reminders, tracking info) on behalf of the sales team
Coordinate meeting scheduling, follow-ups, and preparation of sales materials when requested
Data & Systems Management: Enter and maintain accurate information within the CRM, order management system, or project management tools
Track key milestones (quotes sent, proofs approved, orders placed) to support reporting and pipeline accuracy
Maintain organized digital folders for assets, approvals, and client project documentation
Continuous Improvement: Identify workflow inefficiencies and recommend process enhancements
Help develop standardized intake forms, templates, and checklists to support scalable growth

Requirements

What you’ll need

2+ years of experience in sales coordination, project coordination, customer service, or comparable role; promotional products or marketing agency experience preferred
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
High attention to detail and strong task-management discipline
Familiarity with CRM systems (e.g., HubSpot, Salesforce) and project management tools (e.g., Monday.com, Asana)
Ability to work cross-functionally and foster positive team relationships.

Benefits

Comp & perks

Nationwide coverage for Medical, Dental, Vision, Life, and Disability insurance
Additional Voluntary Benefits
401(k) Retirement Savings Plan
Health Savings Accounts (HSA)
Flexible Spending Accounts (FSA)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

sales coordinationproject coordinationcustomer servicequote creationdata managementworkflow managementtask management

Soft Skills

organizational skillscommunication skillsattention to detailtask management disciplinecross-functional collaboration