Executive Assistant

Haldren

Executive Assistant to the Managing Director at Haldren, a recruitment agency focusing on executive search. Supporting global engagements with a flexible schedule across time zones.

Posted 7/9/2026full-timeRemote • 🇿🇦 South AfricaLeadWebsite

About the role

Key responsibilities & impact

Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively
Track commitments, decisions and action items to ensure consistent follow-through
Prepare agendas, briefing documents and meeting notes with clear action tracking
Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism
Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through
Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery
Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through
Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track
Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations
Maintain confidential records, contracts and documentation across shared systems
Anticipate requirements and proactively resolve issues before they escalate

Requirements

What you’ll need

Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search
Demonstrated ability to manage complex, high-variability schedules and competing priorities
Experience coordinating teams, projects and research workstreams in a senior support capacity
Confident chairing or facilitating meetings and driving outcomes
Strong written and verbal communication skills to a professional services standard
Highly organised with reliable follow-through and strong attention to detail
Sound independent judgement in prioritisation and escalation
Absolute discretion with confidential information
Comfortable working across international time zones with flexibility around schedule when required
Self-directed and effective working remotely
Proficient with business productivity tools and able to adapt to new systems quickly

Benefits

Comp & perks

Competitive remuneration commensurate with experience
Remote work arrangement, South Africa-based
Medical aid contribution
Paid annual and sick leave
All South African public holidays observed
Direct access to senior leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementAction Item TrackingAgenda PreparationResearch CoordinationTask Delegation

Soft Skills

Professional DiscretionOrganizational SkillsIndependent JudgmentProactive Problem SolvingFlexibility