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Haldren

Administration Support – Recruitment Agency Operations

Haldren

Operations Administrator managing client correspondence and organizing team operations at Haldren, a global executive search firm.

Posted 7/9/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact
  • Manage and respond to incoming inquiries, handle communication professionally, exercise judgment on what information and materials to share, and ensure each contact is appropriately progressed.
  • Send relevant decks and materials, arrange meetings and calls, and ensure the team has full context before taking over.
  • Review and edit a range of business documents with close attention and a high degree of accuracy, ensuring content is correct, consistent, and appropriate before it moves forward.
  • Maintain spreadsheets, capture data, and compile stats and summaries to keep the team informed and records accurate.
  • Keep CRM records, internal platforms, files, and documents organized and current, communicating updates across channels to keep the team informed.
  • Take on projects and business support tasks as they arise, adapting to shifting priorities and delivering reliably.

Requirements

What you’ll need
  • Bachelor's degree
  • Excellent English skills
  • Background in a professional services, consulting, legal, or administrative environment, with an understanding of business operations and the judgment to navigate varied responsibilities.
  • Excellent written communication skills for professional correspondence and client communication at a senior level.
  • Experience using CRM systems or organizational platforms; comfortable working across digital tools and spreadsheets.
  • Able to work independently, manage a varied workload, and keep pace with shifting priorities in a remote environment.

Benefits

Comp & perks
  • All local Public Holidays Observed
  • Paid Annual Leave
  • Paid Sick Leave
  • Significant opportunities for personal growth, skill development, and career advancement.
  • Supportive, inclusive, and diverse work environment that values collaboration and innovation.
  • The change to make a meaningful impact by connecting top talent with life-changing opportunities.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Document ReviewData CompilationSpreadsheet ManagementBusiness Operations Understanding
Soft Skills
Professional CommunicationJudgmentAdaptabilityIndependence