Medical Records Associate

Habitat Health

Medical Records Associate ensuring accurate and compliant medical records for older adults' healthcare needs at Habitat Health. Supporting high-quality, coordinated care in a growing team environment.

Posted 7/9/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $17,000 - $23,000 per yearWebsite

About the role

Key responsibilities & impact

Organize, maintain, and update participant medical records in the EHR system, including creating and indexing documentation from electronic sources
Process, manage, retrieve, and follow up on medical records requests with external providers in accordance with HIPPA and organizational policies, ensuring timely receipt
Coordinate release of information via electronic transmission, fax, mail, or secure delivery methods
Serve as the primary point of contact for internal and external record-related inquiries, managing incoming and outgoing department communications and follow-ups
Work closely with care teams and operations to support participant care needs
Support care transitions by ensuring records are available for enrollment, discharges, and specialty visits
Maintain strict confidentiality of protected health information (PHI)
Ensure compliance with HIPPA, CMS, and organization policies
Identify opportunities to improve medical records workflows and assist with process implementation
Support fluctuating workloads and evolving responsibilities as the organization grows.

Requirements

What you’ll need

Associate’s degree or higher in Health Information Management, Healthcare Administration, or a related field, or equivalent work experience, is required
Two (2) or more years of experience in medical records, health information management, or healthcare administration
Professional verbal and written communication skills
Strong learning and growth mindset, including seeking feedback, engaging in healthy debate and using data and curiosity to inform decisions
Ability to thrive in a fast-paced, evolving environment with comfort navigating ambiguity, adapting quickly, and contributing to continuous improvement
Acts with integrity and ownership, doing the right thing, and following through to deliver results
Identifies opportunities to improve workflows and contributes to the ongoing development and optimization of departmental processes
Experience working with electronic health record (EHR) systems and standard office technology
Effectively prioritizes work while maintaining accuracy, organization, and attention to detail
Prior experience using Epic EHR, including Chart Review, Media Manager, Care Everywhere, and In Basket is nice to have.

Benefits

Comp & perks

medical, dental, and vision insurance
paid parental leave
short- and long-term disability coverage
life insurance
flexible spending accounts
401(k) savings plan that includes a match
paid time off
company paid holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Medical Records ManagementHealth Information ManagementEHR SystemsData AnalysisWorkflow Improvement

Soft Skills

Verbal CommunicationWritten CommunicationAdaptabilityIntegrityAttention to Detail