Seasonal Operations Administrative Assistant – Part Time

H&R Block

Administrative Assistant providing essential administrative and operational support across districts at H&R Block. Partnering closely with the District Operations Coordinator to streamline processes and improve efficiency.

Posted 7/8/2026full-timePhoenix • Arizona • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational, administrative, and operational support capabilities, with proficiency in Microsoft Office applications and effective communication skills. Capable of managing tasks independently while providing excellent customer service in a fast-paced environment.

Highest-signal resume keywords

Administrative SupportCustomer Service ExperienceMicrosoft Office ProficiencyProblem-Solving SkillsProject Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportProject CoordinationInvoice PreparationSupply Inventory ManagementOnboarding Support

Soft Skills

Effective CommunicationOrganizationDecision MakingAnalytical SkillsInterpersonal Skills

Tools & Technologies

Microsoft TeamsMicrosoft OfficeApplicant Tracking SystemsPayment ToolsVirtual Tools

Industry Keywords

Operational SupportCustomer Service TechniquesFast-Paced EnvironmentWindows EnvironmentsVendor Coordination

About the role

Key responsibilities & impact

Provide essential administrative and operational support across one or more districts
Partner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best
Provide administrative and operational support to one or more districts
Support the DOC as directed
Assist with day-to-day operations to ensure offices run efficiently
Provide hiring support using internal applicant tracking and hiring systems
Assist with onboarding and employment-related administrative tasks
Support tax office associates with administrative requirements
Partner with office(s) responding to inquiries related to supplies, facilities, or operational support
Monitor supply inventory and place orders to meet office and district needs
Research and resolve issues independently when possible; escalate concerns to appropriate leadership when needed
Coordinate vendors for local facility and maintenance requests
Review and verify invoices for accuracy
Prepare invoices and expense documentation for approval using approved payment tools and systems
Maintain working knowledge of Microsoft Teams and Microsoft Office applications, including CoPilot
Use internal systems and virtual tools to manage tasks, records, and communications
Attend training sessions related to systems, compliance, and job performance
Assist with special projects, local initiatives, and other duties as assigned by DOC

Requirements

What you’ll need

High school diploma or equivalent
Ability to communicate clearly and maintain composure, using effective customer service techniques with clients who may be under stress
Ability to concentrate and work effectively in a fast-paced, high-volume environment
Ability to interact effectively with all levels of the company
Ability to work independently with minimal supervision
Previous customer service experience
Demonstrated decision making, analytical, and problem-solving skills
Demonstrated organization, prioritization, and project coordination skills
Excellent verbal, written, and interpersonal communication skills
Experience with or ability to learn Microsoft operating systems, networking concepts, computers, software applications, and remote tools
Experience working within Windows environments

Benefits

Comp & perks

competitive pay
comprehensive benefits
support for life both in and outside of work