GWNET: Global Women's Network for the Energy Transition

Operations

• Proactively manage complex calendars across multiple time zones, prioritize and process scheduling requests, and protect leadership focus time.
• Prepare meeting agendas, manage logistics, take comprehensive notes (minutes), attend meetings on behalf of directors when required, and follow up on action items.
• Draft, translate, and respond to professional correspondence (emails, documents, memos); liaise with staff for input and keep CRM up-to-date.
• Organise international and domestic travel, accommodations, and itineraries for conferences, client pitches, and in-person meetings.
• Keep administrative platforms and records up to date, including presentations, contracts, and other sensitive documents; manage documentation and filing.
• Assist in organising events OET hosts or participates in.
• Provide general admin support: fill in and format applications, project briefs, tenders, presentations, research documents, grant applications, and archival documentation.
• Act as stakeholder liaison between leadership and internal teams (Heads of Department, Team Leads, Lead Maintainers).
• Provide project assistance such as setting up workflows (e.g., Asana), following up on tasks, and overseeing leadership team tasks to maintain context for decision-making.
• Perform ad hoc administrative tasks related to Business Development, e.g., identifying contacts at potential clients.
• Report to Head of People and work closely with the Finance Manager.

Operations Assistant to Senior Leadership, English & German