Administrative Assistant

Guidehouse

Administrative Assistant responsible for supporting client-serving Partners with administrative tasks and office management. Utilizing technology tools and managing schedules, travel, and special events in a professional services firm.

Posted 5/19/2026full-timeMcLean • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

The Administrative Services role provides dedicated administrative support to multiple client-serving Partners
Provide effective use of the firm’s core technology applications and assist in training others
Manage calendars, schedules, and prioritize appointments
Coordinate travel arrangements and maintain travel profiles
Prepare weekly expense reports and resolve auditor inquiries
Draft, edit, and prepare correspondence/presentations
Conduct basic information searches and maintain contacts/distribution lists
Assist in promoting the required use of Guidehouse AgilQuest Forum Hotel tool
Monitor AgilQuest usage daily and assist with local office equipment maintenance
Coordinate special events and leadership team meetings
Execute special projects at the discretion of Manager and/or Partner

Requirements

What you’ll need

High school diploma required
5 years of administrative support experience, preferably including 3-4 years in a top-tier professional services firm
Familiarity with PeopleSoft, Costpoint, Workday and Concur a plus
Highly proficient in Outlook, Word, Excel and PowerPoint with ability to learn new software systems when necessary
Ability to establish and maintain strong working relationships, including clients/stakeholders
Effective interpersonal and communication skills (verbal and written); able to interface with personnel at all levels
Demonstrate proactive approaches to problem-solving with strong decision-making capability and use of good judgment
Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment with competing demands
Proven ability to act with discretion and maintain complete confidentiality
Clear fit with (and champion of) firm culture and values
Must have strong work values, and be dependable, honest, and self-confident with a positive attitude
Strong sense of initiative and ability to work with urgency
Polished and professional demeanor in dealing with all situations
Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests
Will embrace our customer-focused, action-oriented, results-driven culture
Willingness and ability to work the hours necessary to complete assigned work

Benefits

Comp & perks

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementexpense reportingcorrespondence preparationinformation searchesproject executionproblem-solvingdecision-makingconfidentialitytime management

Soft Skills

interpersonal skillscommunication skillsrelationship buildingproactive approachdependabilityhonestyself-confidencepositive attitudeinitiativeadaptability

Certifications

high school diploma