Administrative Assistant, Distribution Leads

Guardian Life

Administrative Assistant providing support to Distribution leaders in Client Solutions and Wealth Management. Managing organizational tasks in a fast-paced environment with strong attention to detail.

Posted 7/15/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $56,650 - $84,970 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time management skills while providing comprehensive administrative support, including calendar management, travel coordination, and expense reporting. Proficient in Microsoft Office Suite and capable of maintaining confidentiality in a dynamic work environment.

Highest-signal resume keywords

Administrative SupportCalendar ManagementMicrosoft Office SuiteOrganizational SkillsCustomer Service Orientation

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Expense ReportingTravel CoordinationMeeting LogisticsFiling Systems ManagementPurchase Order Requests

Soft Skills

Attention to DetailWritten CommunicationVerbal CommunicationInterpersonal SkillsFlexibility

Tools & Technologies

Virtual Meeting TechnologiesAudio-Visual Technologies

Certifications & Qualifications

Associate's DegreeBachelor's Degree

Industry Keywords

Office CoordinationStakeholder EngagementTeam CollaborationConfidentiality

About the role

Key responsibilities & impact

Provide administrative support to the Distribution leaders, ensuring timely and professional service.
Assist with calendar management, meeting scheduling, and meeting logistics.
Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries.
Prepare and submit expense reports in a timely manner.
Support the preparation of correspondence, reports, presentations, and other business materials.
Coordinate conference room bookings, catering requests, and virtual meeting setup as needed.
Respond to routine requests and inquiries from internal and external stakeholders.
Maintain organized electronic and physical filing systems.
Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams.
Support department projects, events, and team initiatives as assigned.
Prioritize daily responsibilities to meet deadlines and ensure accuracy of work.
Escalate issues requiring management attention and provide status updates as appropriate.
Perform other administrative duties and special projects as assigned.

Requirements

What you’ll need

Associate's or Bachelor's degree in Business Administration, related field, or equivalent experience
2–4 years of administrative, office coordination, or support experience
Strong organizational and time management skills
Excellent written and verbal communication skills
Attention to detail and ability to manage multiple priorities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic knowledge of virtual meeting and audio-visual technologies
Ability to maintain confidentiality and handle sensitive information appropriately
Strong customer service orientation and interpersonal skills
Ability to work independently and collaboratively in a team environment
Flexibility and adaptability in a dynamic work environment.

Benefits

Comp & perks

Health insurance
Retirement plans
Flexible working hours
Professional development
Annual bonuses