Administrative Assistant – Exclusive Position for People with Disabilities
Grupo SOMA
full-time
Posted on:
Location Type: Hybrid
Location: Rio de Janeiro • Brazil
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About the role
- Management of payments, including receipt of invoices and tax documents, opening and tracking support tickets, and updating suppliers on payment dates.
- Registration of suppliers and service providers.
- Regular monitoring, control, and updating of the branding department's budget.
- Effective communication and collaboration with Finance, Budget, Travel, Operations, and Tax teams to resolve payment- and expense-related issues.
- Obtaining manager approval for budgets and expenditures.
- Travel arrangements (flights, accommodation, meals, ground transportation, and travel insurance).
- Expense reporting and reconciliation.
- Reimbursement requests.
- Liaison with IT.
Requirements
- Degree or training in Business Administration, Economics, Accounting, Engineering, or related areas;
- Previous experience in administrative roles, preferably in a marketing environment or similar.
- Excellent organizational skills, attention to detail, and a proven ability to manage multiple tasks simultaneously.
- Strong verbal and written communication skills, with the ability to interact effectively across departments and hierarchical levels.
- Practical knowledge of order management systems and spreadsheet software (e.g., Excel, Google Sheets).
- Proactive attitude, problem-solving skills, and ability to work independently.
- High school diploma required; a university degree in Business Administration, Marketing, or a related field is a plus.
- Intermediate English (reading and writing required).
Benefits
- Exclusive position for people with disabilities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget managementexpense reportinginvoice processingorder management systemsspreadsheet softwarereconciliationtravel arrangementssupplier registrationtax document managementticket tracking
Soft Skills
organizational skillsattention to detailcommunication skillscollaborationproblem-solving skillsproactive attitudeability to manage multiple tasksindependenceinterpersonal skillseffective interaction
Certifications
degree in Business Administrationdegree in Economicsdegree in Accountingdegree in Engineeringuniversity degree in Marketingtraining in Business Administrationtraining in Accountingtraining in Economicstraining in Marketinghigh school diploma