Administrative Assistant
Grupo SOMA
full-time
Posted on:
Location Type: Hybrid
Location: Rio de Janeiro • Brazil
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About the role
- Support the Visual Merchandising and Marketing teams with operational tasks;
- Manage budgets for Marketing and Visual Merchandising (planned, actual, and balance);
- Process payments to suppliers via invoices (NF);
- Procure office supplies;
- Maintain daily communication with store managers and internal and external teams;
- Ship materials to all stores and corners across Brazil;
- Request quotes from suppliers;
- Negotiate quotes with suppliers;
- Monitor delivery schedules with suppliers;
- Manage brand materials inventory/asset archive;
- Manage item vouchers;
- Support the supplies/procurement team with store and office requests;
- Schedule and track deliveries and pickups;
- Manage check-in and check-out of items, updating records;
- Provide general administrative support for the department.
Requirements
- Previous experience in administrative, logistics, marketing, or visual merchandising roles;
- Experience managing inventories or archives;
- Knowledge of payment processes and invoice management;
- Experience working in dynamic environments that require organization and agility;
- Intermediate knowledge of Microsoft Office, especially Excel;
- Highly organized;
- Committed to deadlines;
- Strong interpersonal skills;
- Proactive.
Benefits
- Meal allowance (VA)
- Meal voucher (VR)
- Transportation allowance
- Health insurance
- Dental insurance
- Gympass
- Employee discounts on Azzas 2154 group brands
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
inventory managementinvoice managementbudget managementprocurementlogisticsadministrative supportvisual merchandisingmarketing
Soft Skills
organizational skillsinterpersonal skillsagilityproactivitycommitment to deadlines