Administrative Assistant II

Grupo RBS

Administrative Assistant at Grupo RBS handling financial process management, documentation validation, and internal supplier relations. Organized and detail-oriented role in a collaborative environment.

Posted 6/17/2026full-timePorto Alegre • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage the financial administration of Grupo RBS’s fixed expenses, ensuring control, accuracy of information, and compliance with established deadlines;
Receive, verify, and validate fiscal documents, such as invoices, bills, and other payment-related documents;
Record and track expenses in corporate systems, monitoring the flow until payment is completed;
Follow up on outstanding issues and coordinate resolutions with internal departments and suppliers, ensuring prompt handling of requests;
Work directly on supplier payment routines, ensuring adherence to defined schedules and processes;
Negotiate deadlines and align information with suppliers, maintaining a professional relationship and a solution-oriented focus;
Serve as the point of contact between suppliers and internal areas, ensuring clear communication, follow-up, and timely responses to requests;
Organize and prioritize simultaneous demands, acting with a sense of urgency and commitment to service;
Contribute to the continuous improvement of administrative and financial processes by proposing solutions that increase efficiency, control, and standardization.

Requirements

What you’ll need

Currently pursuing a Bachelor’s degree in Administration, Accounting, Economics, Process Management, or related fields;
Previous experience in administrative and/or financial routines;
Experience with accounts payable processes, supplier payments, or related activities;
Intermediate knowledge of Excel (filters, tables, and basic formulas);
Comfortable working with systems and administrative controls;
Good verbal and written communication skills;
Organized, detail-oriented, and capable of managing multiple demands;
Sense of urgency, responsibility, and commitment to deadlines;
Collaborative, proactive, and problem-solving oriented profile.

Benefits

Comp & perks

On-site cafeteria or meal allowance/meal voucher (depending on the work model: remote, hybrid, or on-site)
Health plan
Commuting allowance or parking
Private pension plan
Results participation/profit-sharing program
Extended maternity and paternity leave
TotalPass
Access to Uniglobo, a training platform provided by TV Globo for affiliates
Digital subscription to GZH
Membership in the Subscriber Club, offering exclusive discounts and benefits across categories such as dining and entertainment
Possibility to join ARBS (Grupo RBS Employee Association), which provides various partnerships and discounts

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

financial administrationaccounts payablesupplier paymentsExceladministrative controlsexpense trackingfiscal document verificationprocess managementfinancial processes improvementdata accuracy

Soft Skills

communicationorganizationdetail-orientedsense of urgencyresponsibilitycommitment to deadlinescollaborationproactivityproblem-solvingprioritization

Certifications

Bachelor’s degree in AdministrationBachelor’s degree in AccountingBachelor’s degree in EconomicsBachelor’s degree in Process Management