Junior Secretarial Analyst

Grupo Conduzir

Providing secretarial and administrative support to directors and management at Grupo Conduzir. Assisting in organizing meetings, travel, expenses, and office processes.

Posted 6/5/2026full-timeCampinas • 🇧🇷 BrazilJuniorWebsite

About the role

Key responsibilities & impact

Act as interface with Directors and Heads, preparing and tracking agendas, minutes, updates, and action item follow-ups.
Support the organization of meetings, ensuring appropriate infrastructure, hiring, payment, and verification of services.
Assist in creating and updating presentations by collecting and organizing information from the relevant departments.
Support reimbursement and expense control by receiving and organizing receipts, verifying compliance with the Reimbursement Policy, entering records into the system, and monitoring payments.
Provide assistance in travel organization, obtaining quotes, making reservations, and coordinating according to internal guidelines.
Make transportation requests (cars, couriers/messengers, etc.), monitor execution, payments, and supplier evaluations.
Execute online and in-person purchasing processes, obtain quotes, place orders, and track delivery and payment in accordance with the Purchasing Policy.
Research services and suppliers, organize information, and keep the supplier database up to date.
Maintain organization of institutional physical and digital files, ensuring standardization and easy access.

Requirements

What you’ll need

Education: Bachelor’s degree in Administration, Executive Secretariat, Business Management, Social Communication, Journalism, Languages/Literature, or related fields.
Tools: Intermediate Excel and familiarity with Canva.
Experience: Minimum of 1 year in administrative functions.
Preferred: Extracurricular courses in Executive Support and Corporate Governance.
Additional preferred experience: prior work supporting senior/executive secretariat and/or a minimum of 1 year in a company within the healthcare sector.

Benefits

Comp & perks

Flexible benefit (Flash): freedom to use the balance as you prefer.
Subsidy for home office comfort and ergonomics.
SulAmérica health and dental plans: 100% covered by the company.
Life insurance.
TotalPass: access to partner gyms and physical-activity programs.
Zenklub: emotional support and well-being services.
Birthday day off + birthday voucher.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative functionsexpense controlreimbursement policy compliancepurchasing processessupplier researchfile organizationpresentation creationmeeting organizationaction item trackingtravel organization

Soft Skills

communicationorganizationattention to detailtime managementinterpersonal skillsproblem-solvingcollaborationadaptabilityinitiativecustomer service

Certifications

Bachelor’s degree in AdministrationBachelor’s degree in Executive SecretariatBachelor’s degree in Business ManagementBachelor’s degree in Social CommunicationBachelor’s degree in JournalismBachelor’s degree in Languages/LiteratureExecutive Support coursesCorporate Governance courses