AP & Procurement Specialist
Groups Recover Together
full-time
Posted on:
Location Type: Hybrid
Location: Burlington • Massachusetts • 🇺🇸 United States
Visit company websiteSalary
💰 $52,873 - $71,534 per year
Job Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Process high-volume invoices, ensuring accurate coding to departments, service lines, and cost centers.
- Match invoices to purchase orders and receiving documentation within established approval workflows.
- Prepare weekly payment runs (ACH, check, credit card) and maintain accurate AP records.
- Reconcile vendor statements and resolve discrepancies promptly.
- Support month-end close by preparing AP aging, accruals, and supporting schedules.
- Maintain vendor tax documents (W-9s) and assist with annual 1099 processing.
- Ensure AP processes follow healthcare compliance standards (e.g., Stark, Anti-Kickback considerations when applicable).
- Assist in purchase order creation and submission to key vendors.
- Coordinate with FP&A and Operations to forecast patient supply needs and avoid stockouts of essential items.
- Track delivery timelines, monitor backorders, and communicate delays to department leaders.
- Support inventory control efforts, where needed.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, Business, Supply Chain, or related field preferred.
- 5+ years of experience in Accounts Payable or Procurement, ideally within the healthcare industry (clinic, hospital, long-term care, or medical supply environment).
- Knowledge of healthcare purchasing processes, vendor dynamics, and supply chain terminology.
- Experience with ERP and inventory management systems (Sage Intacct).
- Strong Excel skills (pivot tables, VLOOKUP).
- Excellent communication, organization, and problem-solving abilities.
- Ability to thrive in a fast-paced clinical environment with shifting priorities.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
invoice processingcodingAP records maintenancevendor statement reconciliationAP aging preparationaccrualspurchase order creationinventory controlExcelERP systems
Soft skills
communicationorganizationproblem-solvingadaptabilitytime management
Certifications
Associate’s degreeBachelor’s degree