Executive Assistant – Law Firm
MeisterIT Systems
Executive Assistant
Group 1001
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇮🇳 India
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage complex calendars, scheduling, and meeting coordination for company leadership.
- Preparation of monthly invoices for approval and submit to AP for payment distribution.
- Prepare meeting agendas, materials, and follow-up documentation.
- Handle confidential information with discretion, including policyholder data and strategic business plans.
- Coordinate team onsite, leadership events and travel arrangements.
- Screen and prioritize communications, correspondence, and information requests.
- Prepare presentations, reports, and executive-level correspondence.
- Serve as liaison between executives and internal stakeholders.
- Respond promptly to all incoming inquiries, analyze staff and client needs, recommend solutions using excellent judgement.
- Coordinate cross-departmental projects and initiatives from conception through completion.
- Track project timelines, deliverables, and milestones using project management tools.
- Facilitate communication between project stakeholders and team members.
- Prepare status reports and presentations for leadership review.
- Assist in resource planning and budget tracking for assigned projects.
- Identify & support process improvements and operational efficiencies in partnership with business operations.
- Assist with board meeting preparation and documentation.
- Support special projects assigned by the Gainbridge Core Leadership Team.
Requirements
- 5 + years of relevant Executive Administrative Assistance experience, preferably in the financial services or insurance industry.
- Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites.
- Proven ability to meet deadlines, handle multiple requests, and to be flexible and adapt as necessary.
- Proactive with the ability to take initiative and work independently.
- Strong interpersonal, communication, and problem-solving capabilities.
- Exceptional organizational skills, time management and attention to detail.
- Proven ability to prioritize efficiently, with impeccable follow through.
- Dedicated, reliable, thorough, and professional, hands-on attitude.
- Responsive to clients’ needs while balancing the priorities of the CEO.
- Ability to adapt quickly and appropriately in accordance with the constant evolution of the company.
- Maintain calmness in high pressure situations and maintain confidentiality.
- Demonstrated ability to handle confidential information with integrity.
- Professional demeanor and executive presence.
Benefits
- Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options.
- Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability.
- All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required.
- Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementinvoice preparationmeeting coordinationproject managementresource planningbudget trackingprocess improvementdata analysispresentation preparationreport writing
Soft skills
interpersonal skillscommunication skillsproblem-solvingorganizational skillstime managementattention to detailflexibilityinitiativereliabilityprofessionalism
