Operational Department Assistant

Greenvolt Group

Operational Department Assistant at Greenvolt Next Romania coordinating administrative support for operations. Manage documentation and facilitate communication across operational processes.

Posted 7/7/2026full-timeBucharest • 🇷🇴 RomaniaJuniorMid-LevelWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Coordinate and monitor operational documentation, reports, records, and departmental files.
Support the preparation, submission, and tracking of Purchase Requisitions (PRs) and Purchase Orders (POs) in collaboration with Procurement and other internal stakeholders.
Assist in managing vendor documentation, contracts, and operational records.
Coordinate meetings, prepare agendas, and record meeting minutes when required.
Support communication and coordination between Operations, Procurement, Finance, Asset Management, O&M, and other business functions.
Maintain and update operational databases, trackers, and reporting tools.
Monitor deadlines and follow up on pending actions to ensure timely completion of operational activities.
Assist with onboarding and administrative support for new team members and external service providers.
Support the O&M team with administrative and coordination activities as operational activities expand.
Prepare presentations, reports, and other administrative documents as required by management.
Ensure compliance with internal procedures and documentation standards.

Requirements

What you’ll need

Bachelor's degree or equivalent professional experience in a relevant field
2–4+ years of experience in an administrative, coordinator, office support, or assistant role.
Experience supporting operational, procurement, or project-related activities is considered an advantage.
Experience working in an international and fast-paced environment is desirable.
Strong organizational and administrative skills;
Attention to detail and ability to manage multiple tasks simultaneously;
Proactive and solution-oriented mindset;
Strong communication skills, both written and verbal;
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook);
Knowledge of SAP or similar ERP systems is an advantage;
Ability to work effectively in a dynamic and international environment;
Fluency in English and Romanian is mandatory;
Knowledge of the renewable energy sector is considered an advantage.

Benefits

Comp & perks

Meal tickets
Health Insurance
Bonuses based on KPI
25 Vacation Days plus 1 Vacation Day for birthday
Green Friday (4 free hours on Fridays, once/month)

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Operational Documentation ManagementPurchase Requisition SupportVendor Documentation ManagementDatabase MaintenanceReport PreparationMeeting CoordinationDeadline MonitoringOnboarding SupportAdministrative SupportCompliance with Documentation Standards

Soft Skills

Strong Organizational SkillsAttention to DetailProactive MindsetSolution-Oriented ApproachStrong Communication Skills