Executive Assistant – Maritime Leadership Team
GreenPowerMonitor, a DNV company
full-time
Posted on:
Location Type: Hybrid
Location: Oslo • 🇳🇴 Norway
Visit company websiteJob Level
Senior
About the role
- Administrative responsibility to manage complex calendars for multiple leaders, including scheduling and booking of meetings, management of invitations and coordination of calendars
- Coordinate domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries.
- Organize and prepare for meetings, including agenda development, logistics, materials and follow-ups and assist in organizing internal and external events and dinners, partly in collaboration with the Maritime Regions or Communications team.
- Prepare, edit, and follow up on presentations, reports, and business documents, while maintaining confidentiality and records, as requested.
- Establish and maintain exceptional working relationships with internal and external stakeholders and serve as discreet point of contact.
- Assist with team initiatives, projects and other administrative tasks as needed.
- Effectively support leaders working in different locations by using collaboration and communication tools
Requirements
- You have proven experience as an Executive Assistant, or similar role supporting multiple leaders, in an international corporate environment
- You have strong organizational and time-management skills with the ability to manage multiple priorities, and you can demonstrate significant results characterized by quality and precision
- You communicate in a clear, precise, and structured way, and you have excellent English skills, both written and spoken
- You are highly adaptable to different work styles and are comfortable with effectively managing changes in a pragmatic and confident way
- You are forward-thinking, flexible and solution oriented, able to act independently and proactively
- You are perceived by others as very service-minded and trustworthy; with high integrity and the ability to maintain confidentiality
- You are experienced in Microsoft Office applications like Word, Excel, PowerPoint, Teams and related tools.
- High level of discretion, professionalism, and attention to detail.
- You are a proactive problem-solver who thrives in a fast-paced environment
Benefits
- Strong company culture with emphasis on competence development
- Great colleagues who value teamwork and support
- Attractive total compensation package
- 6 weeks annual vacation
- Interesting and challenging tasks
- International working environment
- Flexible working hours and focus on work/life balance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationagenda developmentpresentation preparationreport editingdocument managementproject assistancetime managementproblem-solving
Soft skills
organizational skillscommunication skillsadaptabilityservice-mindednesstrustworthinessintegrityattention to detailproactivityflexibility