Litigation Docketing Specialist

Greenberg Traurig, LLP

Litigation Docketing Specialist managing California and federal court deadlines for Greenberg Traurig, a global law firm. Using ProLaw, legal calendaring rules, and docket research to support litigation teams.

Posted 8/7/2026full-timeSacramento • California • 🇺🇸 United StatesSeniorLead💰 $41 - $45 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive knowledge of litigation processes, court rules, and procedures, with a strong ability to compute deadlines for state, federal, and appellate courts. Proficient in using rules-based calendar systems and maintaining accurate docket entries while effectively collaborating with case teams.

Highest-signal resume keywords

ProLaw Calendar ManagementLitigation Process KnowledgeDeadline Computation ExpertiseCritical Thinking SkillsMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Deadline ComputationDocket ManagementLegal ResearchDocument RetrievalCalendar SystemsAI Tool FamiliarityWindows Software ProficiencyAdobe Acrobat ProficiencyMicrosoft WordMicrosoft Excel

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementInterpersonal CommunicationTeam Collaboration

Tools & Technologies

ProLawCompulawEDocketsMicrosoft Office SuiteAI Tools

Industry Keywords

LitigationCalifornia CourtsFederal CourtsAppellate CourtsLegal Secretary ExperienceParalegal Experience

About the role

Key responsibilities & impact

Review emails in assigned public folders, including internal case-team emails, scanned mail, and ECF filings/serves, to determine docketing necessity
Decide whether docket items qualify for addition to case-team Outlook calendars
Assess and prioritize received items to create queues for public folders
Enter and update deadlines in ProLaw using Westlaw Legal Calendaring Rules
Communicate with case teams to gather information for case setup and management
Conduct limited research to verify deadline applicability
Respond to litigation-team inquiries regarding docketed events, deadlines, and rules
Maintain and improve processes and procedures for accurate calendar and docket-date entry
Promote the firm’s docketing policies and procedures through communications with litigation teams
Report to the Litigation Docketing Supervisor

Requirements

What you’ll need

Substantial experience computing deadlines for state, federal, and appellate courts
Strong knowledge of litigation processes, court rules, and procedures
Strong critical-thinking skills for processing complex orders and analyzing effects on case deadlines
Ability to research, analyze, and summarize issues in writing
Excellent attention to detail
Familiarity with court websites, docket searching, and document-retrieval databases
Ability to establish effective working relationships and collaborate in a team
Self-starter able to work independently with minimal supervision
Ability to work under pressure, meet strict deadlines, and prioritize multiple tasks
Excellent oral and written interpersonal and communication skills
Professional demeanor and presentation
Outstanding organizational and time-management skills
Bachelor’s Degree or equivalent experience preferred
Minimum 7 years of current California litigation experience on case teams
Minimum 7 years of current federal litigation experience
Prior litigation paralegal or legal secretary experience preferred
Prior experience in large firms preferred
Prior experience with rules-based calendar systems such as ProLaw, Compulaw, or eDockets required
Computer proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Proficiency with Adobe Acrobat
Exceptional computer skills and ability to learn new software quickly
Understanding of AI capabilities, limitations, and responsible professional use
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot or ChatGPT
Ability to work remotely while living in close proximity to one of six California offices
Flexibility to work overtime as needed

Benefits

Comp & perks

Competitive compensation
Excellent benefits package
Discretionary bonus eligibility for full-time employees
Health insurance with an optional HSA
Short-term disability
Long-term disability
Dental insurance
Vision care
Life insurance
Healthcare and Dependent Care Flexible Spending Accounts
401K
Vacation
Sick time
Employee assistance program
Voluntary accident insurance
Voluntary life insurance
Voluntary disability insurance
Voluntary critical illness and cancer insurance
Pet insurance
Commuter and Transit programs may be available in certain markets