Operations Program Lead
Paragon Cyber Solutions (8a, EDWOSB, VOSB, HUBZone, C3PAO-Candidate)
Innovation Operations Coordinator
Greenberg Traurig, LLP
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • Florida • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Coordinates and manages complex calendars, including scheduling meetings, demos, conference calls, and travel itineraries across multiple time zones
- Schedules and organizes internal and external meetings, including preparing agendas, taking notes, and following up on action items
- Prepares and submits expense reports in a timely and accurate manner using the company’s reporting systems; reconciles receipts and ensures compliance with internal policies
- Arranges domestic and international travel, including flights, accommodations, transportation, and meeting logistics
- Drafts and manages email communications, meeting invites, and follow-up messages on behalf of senior leaders, maintaining a high level of professionalism and confidentiality
- Coordinates product demos or presentations with internal teams and external stakeholders, ensuring technical and logistical readiness
- Provides day-to-day administrative support such as document preparation, filing, tracking approvals, and maintaining contact lists
- Assists with ongoing team or department projects by tracking deadlines, collecting updates, and ensuring deliverables are met
- Assists the department with a wide range of research and other requests as may be assigned
Requirements
- Minimum 3+ years of experience in an administrative, executive assistant, or coordinator role; legal industry experience strongly preferred
- High level of discretion and professionalism with confidential information
- Experience with expense and time entry systems (e.g., Chrome River, Aderant, or similar)
- Comfortable working independently and taking initiative to improve processes and workflows
- Excellent decision making and leadership skills
- Effective in a high demand, fast paced environment
- Exceptional critical thinking and analytical skills
- Exceptional project management skills
- Strong understanding of legal industry standards and professional decorum
- Flexibility in regard to work hours and schedule
- Ability to communicate in a concise and clear manner including excellent written, verbal and organizational skills
Benefits
- Competitive compensation
- Excellent benefits package
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingdocument preparationproject managementmeeting logisticsschedulingnote-takingresearchtime entry systemsconfidentiality
Soft skills
discretionprofessionalisminitiativedecision makingleadershipcritical thinkinganalytical skillscommunicationorganizational skillsflexibility
