green4T

Administrative Assistant

green4T

full-time

Posted on:

Location Type: Hybrid

Location: Brasília • 🇧🇷 Brazil

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Job Level

Mid-LevelSenior

About the role

  • Handle telephone inquiries and digitize documents;
  • Analyze and sort received contractual information;
  • File contract documentation in an organized manner;
  • Support the manager in maintaining client contractual information (commercial);
  • Perform internal controls for contracts within the department;
  • Monitor contract-related costs;
  • Assist branches with sending invoices to the tax department;
  • Support reimbursement, advance payment and expense reconciliation requests from branches;
  • Assist in scheduling and issuing airline tickets / lodging for branches;
  • Maintain fleet controls, including tracking branches' mileage;
  • Support administrative needs of branches and the central office;
  • Assist the technical team in verifying inventory items and creating purchase requisitions for Delivery and branches;

Requirements

  • Technical degree in Business Administration / Accounting or related fields preferred.
  • Organized;
  • Ability to analyze and synthesize information;
  • Attention to detail;
  • Proficiency in Microsoft Office;
  • Communication skills;
  • Commitment;
  • Interpersonal skills;
  • Sense of urgency;
  • Proactivity;
  • Results-oriented
Benefits
  • Transportation allowance (vale-transporte);
  • Meal or food voucher (vale-refeição or vale-alimentação);
  • Health insurance;
  • Dental insurance;
  • Total Pass;
  • Life insurance;
  • University partnerships offering tuition discounts;

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
contract analysisdocument digitizationinternal controlscost monitoringinvoice processingexpense reconciliationfleet managementinventory verificationpurchase requisition
Soft skills
organizedanalyticalattention to detailcommunicationcommitmentinterpersonalsense of urgencyproactivityresults-oriented
Certifications
Technical degree in Business AdministrationTechnical degree in Accounting