Legal Administrative Assistant

Great Minds

Legal Administrative Assistant managing contract processes and documentation for Great Minds. Supporting the legal team with administrative tasks and communication related to contract activities.

Posted 7/17/2026full-timeRemote • District of Columbia • 🇺🇸 United StatesJunior💰 $45,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative skills in contract management, ensuring accuracy in data entry and compliance with established procedures. Proficient in coordinating contract processing and maintaining effective communication with legal teams and stakeholders.

Highest-signal resume keywords

Contract Management SystemsAdministrative CoordinationData Entry AccuracyClear Communication SkillsLegal Documentation Audits

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract TrackingDocument PreparationData CompilationRecord MaintenanceInternal Audits

Soft Skills

Sound JudgmentIndependenceCollaboration

Tools & Technologies

Contract Management SystemDatabase Management

Industry Keywords

Legal SupportCompliance FunctionAdministrative Tasks

About the role

Key responsibilities & impact

Maintain administrative contract trackers and notify the assigned Senior Paralegal of upcoming signature deadlines, expiration dates, and other key administrative milestones.
Prepare, format, and route contract documents, signature packets, and related materials for review, approval, and execution, following established templates and procedures.
Process requests for certificates of insurance and standard vendor registration forms, gathering and inputting required information and coordinating with requesters and carriers.
Maintain contract repository by quickly and accurately filing executed agreements, amendments, and related documents, ensuring records are complete, organized, and readily retrievable.
Assign and route incoming contract requests to the appropriate Senior Paralegal for review and assist with locating executed agreements as needed.
Compile administrative data and contract metrics for recurring reports to the Senior Managing Counsel.
Coordinate scheduling, meeting logistics, and follow-up on communications related to contract processing and internal stakeholder meetings.
Regularly review and update contract management system records, maintaining data entry accuracy and consistency.
Conduct internal audits of contract records and legal documentation and preparing summary reports for attorneys, as needed.
Assist broader legal team as needed with various administrative and organizational tasks.

Requirements

What you’ll need

1+ years of experience in an administrative or coordination role, ideally supporting a legal, contracts, or compliance function.
Demonstrated ability to manage multiple trackers and deadlines accurately.
Experience working in contract management systems or similar databases, with the ability to learn new tools quickly.
Clear written and verbal communication skills, with sound judgment on when to escalate legal matters.
Ability to work independently on routine tasks while staying closely coordinated with the Senior Paralegals.
High school diploma or equivalent required; 1+ years of relevant experience.

Benefits

Comp & perks

Health insurance
Professional development opportunities
Flexible work arrangements