HR Coordinator

Gray

HR Coordinator supporting Gray AES, a global engineering, construction, and professional services provider. Maintaining HRIS data, onboarding, payroll coordination, compliance files, and team member support.

Posted 8/4/2026full-timeLexington • Kentucky • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HRIS transactions, onboarding coordination, and maintaining accurate HR data and records. Proficient in communication and organizational skills to support HR programs and respond to Team Member inquiries effectively.

Highest-signal resume keywords

HRIS TransactionsOnboarding CoordinationPersonnel Records ManagementMicrosoft Office ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HR AdministrationData MaintenanceReporting ToolsFile MaintenanceEmployment Eligibility VerificationJob DescriptionsPTO/Vacation CorrectionsPayroll SupportTeam Member DocumentationHR Compliance

Soft Skills

Written CommunicationVerbal CommunicationOrganizational SkillsDiscretionFollow-Through

Tools & Technologies

HR SystemsSpreadsheetsEmail

Industry Keywords

Human ResourcesTeam Member SupportOnboarding ActivitiesFast-Paced EnvironmentAudits

About the role

Key responsibilities & impact

Process and maintain HRIS transactions and Team Member data changes, including job changes, address changes, promotions, terminations, pay changes, PTO/vacation corrections, and location updates
Maintain accurate HR data and records through routine review, reporting, file maintenance, and periodic audits
Coordinate Gray AES onboarding activities, including Day 2 orientation, cohort logistics, and 30/60/90-day check-ins
Support HR programs and business initiatives through scheduling, coordination, tracking, communication, and follow-up
Prepare and distribute monthly departmental reports, Team Member location reports, and ad hoc reports
Maintain Employment Eligibility Verification Form I-9 files and support HR Compliance with required audits
Partner with Payroll to track pay changes, respond to routine payroll-related questions, and help resolve discrepancies
Maintain personnel files, job descriptions, and related Team Member records
Respond to Team Member inquiries and HR support requests, escalating complex matters as appropriate
Create, prepare, and maintain Team Member documents and HR communications, including MOUs, bulk letters, job descriptions, HR Newsflash content, and other correspondence
Support stay interviews, recruiting coordination, program coordination, Team Member separation activities, and other HR requests
Provide general coordination and administrative support to the HR team

Requirements

What you’ll need

Bachelor’s degree in Human Resources, Business Administration, or a related field, plus two (2) years of human resources experience; or an equivalent combination of education and experience
Experience supporting HR administration, HRIS transactions, onboarding coordination, personnel records, and Team Member inquiries preferred
Proficiency with Microsoft Office, HR systems, spreadsheets, reporting tools, and e-mail required
Strong attention to detail, follow-through, discretion, and organizational skills required
Excellent written and verbal communication skills
Ability to provide responsive and professional support to Team Members, HR partners, and business leaders
Comfortable working in a fast-paced, collaborative environment
Must occasionally lift and/or move up to 50 pounds
Overtime may be required
This role is not eligible for visa sponsorship

Benefits

Comp & perks

Potential flexibility for hybrid work based on business needs
Equal Opportunity Employer
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions