Timekeeping Administrator

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Timekeeping Administrator role responsible for payroll accuracy and compliance at NexGen. Collaborates with HR while processing timecards and addressing discrepancies for effective workforce management.

Posted 8/2/2026full-timeRemote • Arizona • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, timekeeping management, and compliance with labor laws, while effectively collaborating with HR and payroll teams. Proficient in payroll software and Microsoft Office Suite, with strong analytical and problem-solving abilities.

Highest-signal resume keywords

Payroll ProcessingTimekeeping ManagementCMiC ExperienceMicrosoft Office ProficiencyKnowledge of Labor Laws

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll Software ProficiencyTimekeeping ReconciliationData Entry CoordinationMathematical CalculationsAnalytical Skills

Soft Skills

Attention to DetailOrganizational SkillsStrong CommunicationCustomer Service SkillsTeam Collaboration

Tools & Technologies

CMiCSmartBarrelE-TimeMicrosoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft Outlook

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Payroll StandardsWorkforce ManagementEmployee Time RecordsGarnishment PaymentsTax Filings

About the role

Key responsibilities & impact

The Timekeeping Administrator plays a critical role in ensuring accurate and efficient payroll and workforce management.
This position is responsible for monitoring and reconciling employee time records, coordinating workforce data entry, and supporting compliance with company policies and payroll standards.
The Timekeeping Administrator works closely with Human Resources, payroll teams, and employees to process timecards, update personnel records, and resolve discrepancies.
In addition, the role supports payroll functions such as garnishment payments, tax filings, and reporting.
Success in this position requires strong attention to detail, organizational skills, confidentiality, and the ability to collaborate effectively across teams.

Requirements

What you’ll need

High School Diploma or GED and 2 years of experience in payroll and timekeeping required.
Proficiency in using payroll software and Microsoft Office Suite.
Experience with CMiC, SmartBarrel and E-Time preferred.
Excellent analytical and problem-solving skills.
Strong attention to detail and ability to multitask.
Proficient in Microsoft Office, including Excel (formulas, sorting, filtering, pivot tables, etc.), PowerPoint, Word, Outlook.
Knowledge of state and federal labor laws and regulations is a plus.
Strong communication skills and a high degree of confidentiality.
Ability to prepare and write routine correspondence.
Ability to calculate mathematical figures such as addition, subtraction, multiplication, and division.
Ability to present information and respond to questions from groups of managers, clients, customers, and co-workers.
Must possess strong customer service skills.
Ability to work in a team environment, strong team player.
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.

Benefits

Comp & perks

Bilingual- Spanish speaking is highly preferred.