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Gray

Administrative Assistant – Field

Gray

Administrative Assistant providing daily support to site safety teams at Gray Construction. Involving project coordination, administrative tasks, and communication within the team.

Posted 4/9/2026full-timeReno • Nevada • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact
  • Provide daily administrative support to the site safety teams
  • Provide general information and administrative support, including special projects and initiatives
  • Participate in training and professional development activities
  • Conduct Safety orientations
  • Make badges; liaise with security
  • Review and update department budget and expenses
  • Prepare and assemble presentation materials
  • Assist with event planning and coordination
  • Handle all meeting logistics
  • Coordinate any follow-up actions as needed
  • Attend meetings as directed to prepare agendas, take notes, and follow up on action items
  • Ensure that the team’s area is organized and functional
  • Ensure timesheets are completed and turned in on time
  • Ensure expenses are input into Concur accurately and timely
  • Schedule meetings with team members
  • Reads and routes incoming mail/e-mail
  • Prepares drafts of written correspondence, meeting minutes, reports, and documents.

Requirements

What you’ll need
  • A high school diploma or general education degree (GED)
  • Minimum five years related experience and/or training
  • Experience in safety, construction or engineering firm is highly preferred
  • Strong organizational skills
  • Time management skills
  • Communication skills
  • Basic computer skills including Microsoft applications (Word, Excel, PowerPoint, Outlook)
  • Experience with Procore and SharePoint is a plus.

Benefits

Comp & perks
  • Professional development opportunities
  • Team environment
  • Equal Opportunity Employer

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools
administrative supportsafety orientationsevent planningbudget managementmeeting logisticsdrafting correspondencereport preparationtime managementbasic computer skills
Soft Skills
organizational skillscommunication skills
Certifications
high school diplomaGED