Administrative Assistant – Field
Gray
full-time
Posted on:
Location Type: Office
Location: Reno • Nevada • United States
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About the role
- Provide daily administrative support to the site safety teams
- Provide general information and administrative support, including special projects and initiatives
- Participate in training and professional development activities
- Conduct Safety orientations
- Make badges; liaise with security
- Review and update department budget and expenses
- Prepare and assemble presentation materials
- Assist with event planning and coordination
- Handle all meeting logistics
- Coordinate any follow-up actions as needed
- Attend meetings as directed to prepare agendas, take notes, and follow up on action items
- Ensure that the team’s area is organized and functional
- Ensure timesheets are completed and turned in on time
- Ensure expenses are input into Concur accurately and timely
- Schedule meetings with team members
- Reads and routes incoming mail/e-mail
- Prepares drafts of written correspondence, meeting minutes, reports, and documents.
Requirements
- A high school diploma or general education degree (GED)
- Minimum five years related experience and/or training
- Experience in safety, construction or engineering firm is highly preferred
- Strong organizational skills
- Time management skills
- Communication skills
- Basic computer skills including Microsoft applications (Word, Excel, PowerPoint, Outlook)
- Experience with Procore and SharePoint is a plus.
Benefits
- Professional development opportunities
- Team environment
- Equal Opportunity Employer
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportsafety orientationsevent planningbudget managementmeeting logisticsdrafting correspondencereport preparationtime managementbasic computer skills
Soft Skills
organizational skillscommunication skills
Certifications
high school diplomaGED