Freight Forwarding Sales Associate
SAMSUNG SDS
Administrative Assistant
Gray
full-time
Posted on:
Origin: • 🇺🇸 United States • California
Visit company websiteSalary
💰 $24 - $32 per hour
Job Level
Mid-LevelSenior
About the role
- Reads and routes incoming mail/e-mail
- Locates and attaches appropriate file to correspondence to be answered by Vice President
- Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service
- Participate in the pool of candidates for receptionist backup
- Provide general information and administrative support including scheduling meetings, maintaining, and coordinating calendars, booking travel and lodging, processing expenses, creating agenda and itineraries, and assisting with other needs of executives and board members
- Independently answers questions and directs inquiries to appropriate personnel on behalf of manager
- Prepare confidential correspondence, reports, and documents and maintain strict confidentiality
- Handle all meeting logistics, including booking conference rooms, setting up IT, preparing agendas and presentation materials and coordinate follow-up actions
- Attend leadership meetings as needed to prepare agendas, take notes and follow-up on action items
- Participate in Administrative Assistant workshops and retreats
- Work closely with the Gray Leadership Team and coordinate activities and team-building events with the Advanced Technology Team
- Build strong relationships with all team members of the Advanced Technology Team
- Support Market Leader and Business Unit Leaders (BULs) in internal initiatives and update team members resumes ensuring template consistency in collaboration with marketing
- Create spotlight slides for each team member and maintain/organize folder structures
- Organize market strategy meetings, market cycle agenda, and department retreats
- Collaborate with Marketing and Business Development for trade show and conference opportunities
- Support BULs and PXs during proposal phase, including updating resumes and working with Proposal Manager to develop a proposal library
- Monitor social media and alert Market Leaders to repost specific contact related to Advanced Technology
- Create and maintain a customer list for holiday gifts
- Create and maintain project milestone dates as well as key events
- Maintain a list of Gray Construction hotel rates
- Champion team engagement initiatives
- Other duties as assigned
Requirements
- Bachelor’s degree or four (4) years of experience in an administrative position(s); or the equivalent combination of both
- Experience in construction or engineering firm is highly preferred
- Must possess basic computer skills including the ability to utilize word processing, spreadsheets, Power Point, software, and e-mail
- Experience with SharePoint is a plus
- Excellent communication skills
- Must be physically present in the Fullerton, CA office
- Visa Sponsorship: This role is not eligible for visa sponsorship
- Energetic, self-motivated individual who enjoys a team environment and has a passion for collaboration and professional development
- Ability to occasionally lift and/or move up to 50 pounds
