Human Resource Assistant
Gray
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Supports the Human Resources department by maintaining accurate employee information
- Coordinates HR communications
- Ensures compliance with key HR processes
- Helps manage documentation
- Assists with onboarding and verification requirements
- Provides general administrative and operational support to keep HR functions running smoothly and efficiently.
- Maintain team member data in the HCM (UKG) system on a weekly basis.
- Distribute HR Communications such as email announcements
- Maintain personnel files, departmental archives, meeting minutes, process invoices, etc.
- Prepare weekly, monthly and departmental reporting.
- Provide back up for verification of Form I9 and assist with audits when necessary.
- Provide site team with required job site postings to ensure compliance with federal, state and NexGen internal postings.
- Order business cards for all team members on project teams.
- Arrange for gifts or flowers for team members (birth, death).
- Perform other related duties as assigned.
Requirements
- High School Diploma or GED
- Minimum of four (4) years of experience in an administrative position
- Experience in human resources is highly preferred
- Strong computer skills including the ability to utilize Microsoft Office products
- Heavy emphasis on Excel spreadsheet creation and maintenance
- Experience with HCM or database system a plus
- Excellent communication skills.
Benefits
- This role is not eligible for visa sponsorship.
- Maintaining strict confidentiality of team members’ personal information.
- Energetic, self-motivated individual who enjoys a team environment.
- Passion for collaboration and professional development.
- High achiever striving to exceed expectations in a fast-paced innovative company.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
employee information managementonboardingdocumentation managementreportingForm I9 verificationExcel spreadsheet creationHCM systemsdata maintenance
Soft skills
communicationadministrative supportorganizational skillsoperational support
Certifications
High School DiplomaGED