Grainger

Finance Operations Coordinator

Grainger

full-time

Posted on:

Location Type: Hybrid

Location: Lake Forest • Illinois • United States

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Salary

💰 $61,800 - $102,900 per year

About the role

  • Coordinate all Audit Committee logistics, including materials preparation, document routing with Legal, meeting setup/cleanup, and assembling/distributing books and packets.
  • Plan and execute FACS‑related events (Learning Series, annual picnic, and other functional activities), including scheduling, vendor engagement, and onsite support.
  • Manage hospitality needs for AC meetings and Finance events, including lunches, breaks, and other meeting support.
  • Schedule, organize, and support investor roadshows, conferences, and 250+ annual external investor meetings, including travel, itineraries, lodging, and leadership attendance.
  • Support earnings‑related workflows, including prerecordings, webcast logistics, analyst callbacks, and quarterly/annual press release coordination with Legal and Controllership.
  • Create departmental POs, coordinate with vendors, and ensure timely/accurate payments across Audit and IR; maintain departmental systems and expense tracking, including routine reporting for operational and budget oversight.
  • Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics; support travel planning for leaders and team members.

Requirements

  • 3+ years administrative or coordination experience in Finance, Legal, Audit, or Executive Support — Required
  • 3+ years experience working with Board‑level materials, compliance processes, or investor communication workflows — Preferred
  • 3+ years supporting multiple executive leaders and/or departments — Required
  • Strong attention to detail, organizational skills, and ability to manage multiple concurrent deadlines.
  • Excellent communication skills and comfort interacting with executives, committees, and external stakeholders.
  • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams).
  • Ability to handle confidential and sensitive information with discretion and reliability.
Benefits
  • Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
  • 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
  • 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
  • Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
  • Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experiencecoordination experiencecompliance processesinvestor communication workflowscalendar managementevent planningdocument preparationexpense trackingmeeting logisticsvendor engagement
Soft Skills
attention to detailorganizational skillscommunication skillsability to manage multiple deadlinesdiscretionreliabilityinterpersonal skillssupporting executive leaders