GPS Group Peer Support

Administrative Assistant

• Provide daily administrative support to Company leadership
• Manage and organize electronic records, calendars, and shared drives
• Schedule meetings and prepare agendas and supporting materials
• Develop, implement, and continuously improve office policies and procedures
• Track organizational deadlines and ensure timely completion of administrative and compliance activities
• Identify opportunities to improve workflows, efficiency, and organizational systems
• Lead recruiting, hiring, and onboarding processes for new employees
• Process bi-weekly payroll using Gusto
• Ensure compliance with multi-state payroll tax and employment regulations
• Monitor employee adherence to Company policies
• Coordinate employee performance reviews, training, and professional development
• Process employee status changes and terminations
• Manage relationships with vendors and contractors, including onboarding
• Oversee accounts payable in QuickBooks Online (QBO)
• Prepare and file annual 1099s
• Manage state tax payments and required financial reporting
• Prepare and submit monthly grant and contract invoices with all required supporting documentation
• Track software subscriptions and contract renewals
• Record accounts receivable and monitor incoming payments
• Track and reconcile Company credit card transactions
• Maintain the weekly cash flow projection
• Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting requirements
• Maintain complete, accurate, and audit-ready financial records

Office Manager, Finance Manager