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Training Assistant
GP Strategies CorporationTraining Assistant coordinating events and logistics for an automotive client across Colombia, Peru, and Ecuador. Focused on operational execution and administrative support within a diverse environment.
About the role
Key responsibilities & impact- Support the execution and follow-up of brand events and training sessions across multiple countries
- Assist in planning and coordinating training schedules alongside the Training Administrator
- Provide on-site and remote support for events, including low-demand sessions and special activities
- Ensure proper logistics and execution of in-person events for seamless delivery
- Handle travel arrangements, including flight bookings and accommodation for events
- Coordinate instructor per diems (viáticos), especially for Ecuador, and track cash advances across countries
- Support the Project Coordinator in updating planning changes prior to submission to the client
- Ensure all logistical components are aligned and delivered on time
- Assist in budget preparation for events and monitor execution against planned costs
- Track and manage feeding costs (FEE adjustments) related to in-person training sessions by country
- Maintain and update the Master File with cost tracking, invoicing data, and expense records
- Record credit card expenses, transportation (Uber), and other operational costs accurately
- Validate billing information for client charging, including fees, overtime, logistics, and freelancer costs
- Support the issuance of entry sheets in coordination with the Project Manager and track invoice submission
- Assist in onboarding new suppliers by collecting required documentation
- Source, confirm, and follow up on supplier payments
- Prepare cost reports and summaries for events
- Identify opportunities to improve operational efficiency and support GP Strategies.
- Ensure data accuracy and organization across all tracking files and documentation
Requirements
What you’ll need- Previous experience in administrative, logistics, or training support roles
- High School Diploma in related areas
- Experience supporting operations in multinational or multi-country environments is a plus
- Proficiency in Microsoft Office tools
- Intermediate to advanced Excel skills (data tracking, reporting, basic analysis)
- Experience managing data files and administrative records
- Strong interpersonal skills to interact with clients and dealer network stakeholders
- Ability to work under pressure and manage multiple priorities
- Fast learner with adaptability and openness to change
- Clear and assertive communication skills
- Strong attention to detail and organizational capability
- Analytical mindset with problem-solving skills
- High level of commitment and accountability
- Proactive attitude with continuous improvement mindset
- English and/or Portuguese proficiency will be considered a plus
Benefits
Comp & perks- All of our job openings are open to people with disabilities.
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Data TrackingReportingBasic AnalysisEvent PlanningCost ReportingExpense ManagementTravel ArrangementsSupplier ManagementInvoice ValidationMaster File Maintenance
Soft Skills
Attention to DetailOrganizational CapabilityProblem-Solving SkillsAdaptabilityClear Communication
Certifications
High School Diploma