Administrative Assistant

GP Strategies Corporation

Administrative Assistant providing high-level support to executives across diverse functions. Coordinating calendars, managing communications, and supporting travel and logistics for seamless operations.

Posted 6/23/2026full-timeRemote • 🇨🇴 ColombiaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide day-to-day administrative support to 4-5 executives, managing complex and frequently changing calendars across multiple time zones.
Effectively manage and prioritize competing requests, ensuring urgent and high-impact activities are actioned promptly.
Monitor executive inboxes, independently triaging, flagging and responding to time-sensitive requests.
Coordinate high volume meetings and appointments, balancing shifting priorities and tight timelines.
Arrange end-to-end travel logistics and prepare detailed itineraries to ensure seamless experiences.
Prepare, reconcile and submit expense reports accurately.
Support the Innovation Leads and Opportunities Pipeline Review, including scheduling, logistics and opportunity tracking.
Raise and manage purchase requests and purchase order, ensuring accuracy, compliance and timely processing.
Monitor shared inboxes, voicemails and the Executive fax mailbox, ensuring timely forwarding to appropriate contacts or departments.
Manage confidential and sensitive information with a high degree of professionalism and discretion, maintaining the integrity and security of all materials at all times.
Support ad hoc and miscellaneous projects as needed, including administrative and organizational tasks such as file management, document coordination, vendor set-up and invoice coordination/follow-ups and process improvements.
Manage contract administration processes, including coordinating contract execution and maintaining contract records.
Schedule and coordinate internal training sessions, Advisory Board meetings and AI Champion forums, including logistics, materials, stakeholder communication, maintenance of the AI Champion page and distribution of updates.
Liaise effectively with internal and external stakeholders, often handling high-volume communication flows.
Anticipate needs and offer proactive solutions to optimize workflows and improve efficiency.
Operate effectively both independently and as part of a team in a fast-paced, deadline-driven environment.
Contribute to a positive, supportive and high-performing team culture.

Requirements

What you’ll need

Strong experience supporting multiple senior leaders or executives in a fast-paced corporate environment,
Exceptional organizational and time-management skills,
Strong judgement and ability to prioritize effectively in a high-demand environment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint, CoPilot).
High attention to detail with a strong focus on accuracy and delivery.
A proactive, solutions-oriented mindset with a genuine passion for supporting others and driving efficiency.
Advanced English proficiency (C1 or above) with a demonstrated ability to independently produce polished, professional communication. All content, reporting, and correspondence is conducted in English.

Benefits

Comp & perks

Contract: Indefinite period

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementtravel logisticsexpense reportingcontract administrationdocument coordinationvendor set-upinvoice coordinationopportunity trackingmeeting coordinationfile management

Soft Skills

organizational skillstime-management skillsjudgmentprioritizationwritten communicationverbal communicationattention to detailproactive mindsetteam collaborationproblem-solving