Government Executive

Event Coordinator

Government Executive

full-time

Posted on:

Location Type: Hybrid

Location: Philadelphia • Pennsylvania • United States

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Salary

💰 $50,000 - $80,000 per year

About the role

  • Create Website for events
  • Create Eventbrite/Zoom Pages
  • Continuously Track Attendance
  • Post-event website updates
  • Assist in all areas of Marketing/Promotion to grow the audience for each event
  • Responsible for coordinating and updating all promotional emails, sending out post-event email, and posting event recording
  • Collecting Speaker Bios/Photos
  • Adding bios & photos to Airtable & website
  • Initial Speaker Email sent with event details
  • Contact information collected
  • Sending out Zoom links
  • Confirming details with speakers
  • Creating/Updating Run of Show
  • Writing Script for Emcee
  • Coordinating Practice Sessions for Speakers
  • Finding moderators for all panels and assisting them with organizing prep sessions
  • Ordering supplies, awards, and coordinating messenger services to and from events
  • Updating sales team on registration numbers
  • Keeping track of registration lists
  • Updating attendee list post-events with details
  • Responsible for on-site set up and day before preparation, including helping prepare event materials such as badges, signage, and printed collateral
  • Responsible for storing all supplies and making sure they arrive on time to all events
  • Provide day-to-day administrative support to the events team

Requirements

  • Bachelor’s degree or its equivalent required
  • Minimum 2-8 years of related experience in event planning, community development, or educational programming
  • Excellent customer service orientation with ability to build and foster relationships with diverse constituencies
  • Strong communication and interpersonal skills, including proficient writing and computer skills, and strength in analytical and reasoning skills
  • Ability to work effectively in a fast-paced, team-based, service-oriented environment
  • Ability to exercise good judgment, work productively under deadlines, and carry out multiple tasks with minimal supervision
  • Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties, while maintaining a high level of customer service and professionalism in a fast-paced environment
  • Ability to successfully represent the company to high-profile event stakeholders
  • Computer literacy, including proficiency in the Microsoft Office Suite
  • Desire to work in a collaborative environment that values teamwork, innovation, creative problem-solving, and community engagement
  • Must be able to work at all events, including sometimes evenings, as event schedule dictates.
Benefits
  • Medical, dental, and vision insurance plans
  • 401(k) retirement plan with company match
  • Open time off policy
  • Twelve weeks paid parental leave
  • Supportive, collaborative teams
  • Unique opportunity to help government officials from a private sector company
  • Expansive learning and development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningcommunity developmenteducational programmingattendance trackingemail marketingscript writingevent coordinationregistration managementadministrative supportdetail orientation
Soft Skills
customer servicecommunicationinterpersonal skillsanalytical skillsproblem-solvingteamworkjudgmenttime managementadaptabilityprofessionalism
Certifications
Bachelor's degree