Executive Administrative Assistant

Golden Steps ABA

Executive Administrative Assistant providing support in a small employee-centric organization focused on ABA excellence. Managing calendars, coordinating schedules, and ensuring efficient operations in a hybrid work model.

Posted 7/2/2026full-timeEnglewood Cliffs • New Jersey • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage complex calendars and schedule meetings across multiple stakeholders
Coordinate meeting logistics and ensure agendas and supporting materials are prepared in advance
Take ownership of meeting follow-up by documenting action items, assigning ownership, and tracking completion
Prioritize incoming requests and help manage executive workload
Track ongoing initiatives and ensure deadlines are met
Follow up with team members on outstanding tasks and commitments
Maintain project trackers and provide regular status updates
Identify bottlenecks and proactively escalate issues when needed
Draft, edit, and format professional documents, presentations, proposals, and reports
Organize digital files and maintain consistent documentation
Assist with creating SOPs, templates, and workflow documentation
Prepare recurring and ad hoc reports with training provided
Draft and manage professional email correspondence
Coordinate communication between departments and leadership
Ensure timely follow-up on requests and outstanding items
Leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve efficiency
Identify opportunities to automate repetitive tasks and improve workflows
Continuously seek new ways to increase productivity through technology
Other tasks as assigned

Requirements

What you’ll need

Excellent organizational and time management skills
Outstanding written and verbal communication
Strong attention to detail
Ability to manage multiple priorities simultaneously
Self-motivated with excellent follow-through
Highly proficient with Microsoft Office
Comfortable learning new software quickly
Strong critical thinking and problem-solving abilities
High School Diploma or Equivalent

Benefits

Comp & perks

Enjoy competitive PTO
Paid sick leave
Health/dental/vision coverage
401K with match

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementMeeting CoordinationDocument DraftingProject TrackingWorkflow Documentation

Soft Skills

Organizational SkillsTime ManagementAttention to DetailVerbal CommunicationWritten Communication

Certifications

High School DiplomaEquivalent