GO Church

Executive Administrator – Finance and Generosity

GO Church

part-time

Posted on:

Location Type: Hybrid

Location: Sharpsburg • United States

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About the role

  • Provide administrative, efficient and comprehensive support to the Finance and Generosity Executive Pastor.
  • Assist in preparing reports for the Executive Leadership Team and Board of Trustees.
  • Purchase/reserve requested items or services on behalf of the XP.
  • Tag and upload the XP’s receipts into the American Express app.
  • Help track deadlines related to budgets, audits, financial reviews, and donor communications.
  • Support stewardship campaigns, Legacy offerings, and generosity initiatives.
  • Maintain donor correspondence records, acknowledgments, and follow-up tasks (in coordination with finance staff).
  • Coordinate with accounting, payroll, and external vendors as directed.
  • Assist with admin batch giving and oversight of our giving platform (PCO).
  • Manage annual “Year End Giving Statements”.
  • Manage all W9’s and 1099 statements.
  • Share in the responsibilities of planning and executing all aspects of our staff related events.
  • Support special projects related to budgeting, campus initiatives, capital projects, and financial planning.
  • Track project timelines and ensure deliverables are completed on schedule.
  • Take detailed and organized notes during requested meetings.
  • Manage and schedule all meeting requests to and from the XP.

Requirements

  • Experience with business, non-profit and/or church administration is preferred.
  • Experience with customer service, teaching and/or leading people is preferred.
  • Experience or proficiency in software administration such as Microsoft Office Suite, G-Suite Apps, Planning Center Online (PCO) church database software, and/or BaseCamp 3 Project Management software, including XERO Accounting.
  • Ability to handle multiple projects effectively in a fast-paced environment.
  • Basic understanding of financial/accounting terms and methods.
  • Ability to learn efficient note taking skills.
  • Editing and proofreading ability
  • Strong written/oral communication and interpersonal skills
Benefits
  • Part-Time Consists of at least 1 “in office” day and 2 remote days
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial reportingbudget managementnote takingeditingproofreading
Soft Skills
customer serviceleadershipinterpersonal skillswritten communicationoral communicationorganizational skillstime management