Executive Assistant

Global Energy Monitor

Executive Assistant providing administrative and operational support to the Executive Director at Global Energy Monitor. Responsible for managing priorities, meetings, communication, travel, and follow-ups.

Posted 6/29/2026full-timeRemote • California • 🇺🇸 United StatesJuniorMid-Level💰 $40 per hourWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative and operational support to the Executive Director
Manage calendars, appointments, and meeting logistics
Track tasks, priorities, and follow-up items to ensure timely execution and accountability
Draft, edit, and manage correspondence, reports, internal documents, and document organization systems
Make and manage logistical and booking details related to travel
Coordinate vendor communication, venues, materials, and scheduling for team events, off-sites, and retreats
Represent GEM professionally in interactions with external partners, Board members, vendors, and donors

Requirements

What you’ll need

2+ years of experience in administrative support, executive assistance, or office operations
Fluency in English
Experience supporting senior leaders or executive-level staff
Strong written and verbal communication skills
Experience with travel coordination and event logistics
Proficiency in Google Workspace, Microsoft Office, and common remote collaboration tools
Excellent organizational skills, initiative, and attention to detail
Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
Track record of working to advance a diverse, inclusive, and equitable work environment
Experience and/or interest in energy, climate, sustainability, open data, or related fields
Ability to self-direct and prioritize among different tasks in a remote work environment

Benefits

Comp & perks

100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage
Long-term disability and worker’s compensation insurance
Voluntary life insurance available
Employee Assistance Program
Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave
Remote work stipend
Home office set up assistance and sponsorship
Ergonomics consultation & equipment reimbursement
Paid 12-week sabbatical leave after five years
14 weeks of paid parental leave
14 weeks of paid medical and/or gender-affirming care leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Administrative SupportTravel CoordinationEvent LogisticsDocument ManagementTask Tracking

Soft Skills

Strong Written CommunicationStrong Verbal CommunicationExcellent Organizational SkillsAttention to DetailDiscretion