Senior Administrator

Glassmoon group

Compliance and recruitment senior administrator supporting onboarding and CQC compliance at Glassmoon Services. Overseeing ATS management and ensuring candidate experience in care sector.

Posted 7/1/2026part-timePlymouth • 🇬🇧 United KingdomSenior💰 £29,000 - £32,000 per yearWebsite

About the role

Key responsibilities & impact

Manage both the ATS (Applicant Tracking System) and HRIS (Human Resources Information System) overseeing applicant management, screening, and interview scheduling, while maintaining accurate digital records, assisting with data entry and reports, whilst maintaining all documentation is current in line with legislation, GDPR. Thus, ensuring a smooth and positive candidate experience by guiding individuals through the onboarding process and meticulously overseeing all pre-employment checks, including:
DBS, references, right-to-work checks and ID documentation.
Monitor and audit systems data.
Actively be involved in the development and implementation of new systems.
Directly liaise with our external systems providers, i.e DBS, Zinc, Indeed
Logging systems spends i.e Indeed, Recruitment day events
Preparation of data for the Managing Director and organisation on a monthly and Ad Hoc basis
Update contracts in line with current employment law
Provide former colleague references in line with company policies
Support Managers with HR related issues
Produce On-Call rota

Requirements

What you’ll need

Good understanding of compliance standards and processes required for Health & Social Care sector, with experience working in the sector in an administrative capacity
Experience of an Applicant Tracking System (ATS)
Experience with system Implementation.
Excellent organisational skills and meticulous attention to detail
Strong written and verbal communication skills, with a professional and friendly telephone manner
Highly proficient in the Microsoft Office Suite (Word, Excel, MS Teams, PowerPoint Outlook), with advanced skills in Excel for analytical tasks and report creation, as well as advanced knowledge PowerPoint for crafting compelling presentations. It would be advantageous to have knowledge of working with Power BI, but not essential.
Ability to manage multiple tasks, prioritise effectively, and meet deadlines
A proactive, self-motivated, and flexible approach to work
Ability to handle sensitive and confidential information with discretion
A genuine interest in working in the care sector and a commitment to quality

Benefits

Comp & perks

Salary dependant on experience between £29,000 to £32,000
Great place to build your skills with ongoing professional development and opportunities for progression
We celebrate our successes and genuinely care about our teams
Stream - We're a Flexible Pay Employer that offers Stream. The money management App lets you choose when to get paid, put money aside each month, vouchers, discounts, check your benefits entitlement and much more.
Free Employee Assistance Programme offering confidential advice and support
Great Place to Work Winner 2025
28 days holiday per annum, (inclusive of bank holidays)
Pension Scheme
Blue Light Card
Cycle to Work Scheme

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Applicant Tracking System (ATS)HRISData EntryReport CreationSystem ImplementationCompliance StandardsPre-Employment ChecksMicrosoft ExcelMicrosoft PowerPointPower BI

Soft Skills

Organizational SkillsAttention to DetailWritten CommunicationVerbal CommunicationProactive Approach