Administrator – In Training
PACS
Executive Business Administrator, Product
GitLab
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $75,600 - $162,000 per year
Job Level
Mid-LevelSenior
Tech Stack
SDLC
About the role
- Support and work closely with the Senior Director of Product Management, and flex across other VPs and Senior Directors of Product Management as needed
- Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules
- Make recommendations for the Executive(s) in regard to their time management, prioritization, delegation and organization
- Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
- Plan events such as team off-sites, team building activities and company kick-offs as needed
- Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
- Compile receipts to submit timely and accurate expense reports on a monthly basis
- Provide coverage for other EBAs
- Run and lead special projects upon request
- Must be able to work flexible hours to support international business meetings and some travel is required in most roles
- Other duties as assigned in support of the business (ad hoc tasks)
- Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie
Requirements
- Previous administrative experience supporting leaders in a dynamic, fast paced environment
- Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
- Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
- Extensive technical skills with Google Workspace, Zoom, Slack and Navan among other tools and processes such as purchase orders
- Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
- Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab
- Experience with event planning and coordination to include support for large meetings, off-sites and company events
- Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
- Approachable and effective communicator across various communication channels and with all levels of the organization
- Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
- Experience in a start-up environment preferred
- Experience working remotely preferred
- A passion for GitLab, and ability to learn and use GitLab
- A sincere willingness to help out
