Project Coordinator, R&D
Gilead Sciences
full-time
Posted on:
Location Type: Hybrid
Location: Foster City • California • North Carolina • United States
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Salary
💰 $101,830 - $152,570 per year
About the role
- Supports project teams by maintaining and coordinating standard project artifacts, including project plans, RAID logs, status reports, and meeting documentation.
- Tracks action items, risks, issues, and dependencies and escalates as needed to the Project Manager or Program Lead.
- Coordinates schedules, meetings, and deliverables to ensure project activities remain aligned with agreed timelines.
- Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.
- Works with business users and technical teams to gather, document, and clarify requirements under the guidance of assigned project or systems leads.
- Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.
- Authors and maintains system, process, and user documentation in accordance with established standards.
- Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.
- Uses AI-enabled tools to assist with: Drafting meeting summaries, status updates, and project documentation; Organizing and synthesizing project information; Improving the efficiency and consistency of coordination activities.
- Applies AI tools in alignment with defined compliance, quality, and governance expectations.
- Identifies opportunities to streamline coordination tasks through automation or AI assistance and raises recommendations to project leadership.
- Acts as a central coordination point, facilitating communication between business stakeholders, IT partners, and vendors.
- Prepares and distributes project communications based on direction from project leadership.
- Communicates clearly and concisely, escalating risks, issues, or misalignment appropriately.
Requirements
- Bachelor's Degree and Four Years' Experience OR Masters' Degree and Two Years' Experience
- Experience supporting R&D, clinical, or regulated (GxP) systems
- Familiarity with validation, audit support, or inspection-readiness activities
- Experience working in a business environment supporting systems, applications, or technical projects
- Experience supporting business applications or information systems in a regulated or complex environment
- Understanding of systems lifecycle activities, including requirements, testing, validation/UAT, and documentation
- Strong technical documentation and communication skills
- Working knowledge of project coordination fundamentals
- Demonstrated ability to use AI-enabled tools to support productivity, analysis, or documentation
- Comfort working with modern digital collaboration and automation tools
- Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards
- Exposure to Agile, hybrid, or matrixed project environments
- Prior experience coordinating vendors or external partners
Benefits
- company-sponsored medical, dental, vision, and life insurance plans
- discretionary annual bonus
- discretionary stock-based long-term incentives
- paid time off
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationrequirements gatheringtestingvalidationdocumentationaudit supportinspection-readinesssystems lifecycle activitiestechnical documentationAI-enabled tools
Soft Skills
communicationcuriositywillingness to experimentproblem-solvingfacilitationorganizationcollaborationescalationattention to detailadaptability