Project Coordinator, R&D

Gilead Sciences

Project Coordinator supporting R&D teams at Gilead Sciences. Maintaining project documentation, coordinating schedules, and facilitating communication among stakeholders.

Posted 4/16/2026full-timeFoster City • California, North Carolina • 🇺🇸 United StatesMid-LevelSenior💰 $101,830 - $152,570 per yearWebsite

About the role

Key responsibilities & impact

Supports project teams by maintaining and coordinating standard project artifacts, including project plans, RAID logs, status reports, and meeting documentation.
Tracks action items, risks, issues, and dependencies and escalates as needed to the Project Manager or Program Lead.
Coordinates schedules, meetings, and deliverables to ensure project activities remain aligned with agreed timelines.
Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.
Works with business users and technical teams to gather, document, and clarify requirements under the guidance of assigned project or systems leads.
Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.
Authors and maintains system, process, and user documentation in accordance with established standards.
Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.
Uses AI-enabled tools to assist with: Drafting meeting summaries, status updates, and project documentation; Organizing and synthesizing project information; Improving the efficiency and consistency of coordination activities.
Applies AI tools in alignment with defined compliance, quality, and governance expectations.
Identifies opportunities to streamline coordination tasks through automation or AI assistance and raises recommendations to project leadership.
Acts as a central coordination point, facilitating communication between business stakeholders, IT partners, and vendors.
Prepares and distributes project communications based on direction from project leadership.
Communicates clearly and concisely, escalating risks, issues, or misalignment appropriately.

Requirements

What you’ll need

Bachelor's Degree and Four Years' Experience OR Masters' Degree and Two Years' Experience
Experience supporting R&D, clinical, or regulated (GxP) systems
Familiarity with validation, audit support, or inspection-readiness activities
Experience working in a business environment supporting systems, applications, or technical projects
Experience supporting business applications or information systems in a regulated or complex environment
Understanding of systems lifecycle activities, including requirements, testing, validation/UAT, and documentation
Strong technical documentation and communication skills
Working knowledge of project coordination fundamentals
Demonstrated ability to use AI-enabled tools to support productivity, analysis, or documentation
Comfort working with modern digital collaboration and automation tools
Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards
Exposure to Agile, hybrid, or matrixed project environments
Prior experience coordinating vendors or external partners

Benefits

Comp & perks

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationrequirements gatheringtestingvalidationdocumentationaudit supportinspection-readinesssystems lifecycle activitiestechnical documentationAI-enabled tools

Soft Skills

communicationcuriositywillingness to experimentproblem-solvingfacilitationorganizationcollaborationescalationattention to detailadaptability